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BOARD COMMENTS
The Board may make general announcements not requiring official action.
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PUBLIC COMMENT
Public comment is an opportunity for the public to make comments and express a position on agenda items.
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This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the time designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
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EXECUTIVE SESSION |
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 and §552.133, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
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Risk management information, including but not limited to, contracts, and strategies, especially regarding, bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
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Legal advice and counsel regarding matters identified in Section 3.1-3.1.1 of this agenda.
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Legal issues regarding contract(s), including purchase orders, herein listed on the agenda.
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Legal advice and counsel regarding confidential matters pertaining to integration into retail market competition.
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Legal advice and counsel regarding contemplated litigation matters.
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Legal advice and counsel regarding North American Electric Reliability Corporation Critical Infrastructure Protection (NERC CIP) standards.
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Application of the City of Lubbock, acting by and through Lubbock Power & Light (LP&L) to Change Rates for Wholesale Transmission Service, proceeding before the Public Utility Commission of Texas, PUC Docket No. 54657.
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City of Lubbock, Texas v. Elk City Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the United States District Court for the Western District of Oklahoma.
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City of Lubbock v. Trumble Steel Erectors, Inc., Cause No. DC-2024-CV-0165 proceeding in 237th District Court of Lubbock County, Texas.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public officer or employee (Director of Electric Utilities/Chief Administrative Officer, and General Counsel).
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11:30 a.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
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REGULAR SESSION |
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The Board will approve the minutes from the Regular Electric Utility Board meeting on February 20, 2024.
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Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding strategic planning, board committee reports, ordinance change requests, EUB policy and procedures, customer service, business center practices, procedures and policies, transition to retail customer choice, customer concerns and complaints, billing system, forms and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, staffing levels, personnel, regulatory matters, training, cybersecurity, mutual aid agreement, and operational performance metrics.
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Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding the initiation of the Retail Customer Choice Shopping Window in the City of Lubbock and the status of the technology solutions implemented for electronic transactions with the REPs, ERCOT, and the Customers. |
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Presentation and discussion regarding the meeting of the Customer Engagement Committee held on March 18, 2024, which included customer service topics related to the move to retail competition, technology for enhancing service, and public education.
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Presentation and discussion of financial and capital statements, budget, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
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The Board will consider a resolution authorizing LP&L's Chief Administrative Officer, or his designee, to execute an agreement with AT&T regarding and governing the terms and conditions under which LP&L and AT&T, both of which own utility poles in the Lubbock area, will grant each other a nonexclusive license allowing the other to make attachments to the owner's poles. This agreement replaces the 1972 Agreement that was terminated in 2022.
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CONSENT AGENDA |
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The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a First Amendment to Contract No. 711023 dated January 17, 2023, by and between the City of Lubbock, acting by and through LP&L, and Davey Resource Group, Inc. regarding an ongoing pole audit. This Amendment is to increase the Not-to-Exceed amount of $396,250.00 by $8,937.50 to $405,187.50. This amendment does not change the term of the Contract.
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The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a Second Amendment to the Professional Services Agreement dated February 9, 2022, by and between the City of Lubbock, acting by and through LP&L, and INPOWERED, LLC regarding ongoing NERC Compliance assistance related to ongoing Federal and State requirements. This Amendment is to increase the Not-to-Exceed amount of $185,000.00 by $175,120.00 to $360,120.00. This Amendment does not change the terms of the Original Agreement.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Sherman + Reilly, Inc., Invitation to Bid 7104-24-EUA, LP&L Cable Pullers. The bid is for two underground cable pullers that will be a replacement or addition to LP&L's Fleet as approved in the FY 2023-24 Capital Program budget, which will cost $458,905.00 and be delivered in 90 days.
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The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a First Amendment to the Professional Services Agreement with Hahn Public Communication (HPC) for communication and marketing services on behalf of the City of Lubbock, acting by and through LP&L. This Amendment increases the Not-to-Exceed amount by $100,000.00 from $500,000.00 to $600,000.00.
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