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AI# 10439
Regular City Council Meeting
7.31.
04/12/2022:
Information
Agenda Item
Resolution - Libraries:
Consider a resolution authorizing the Mayor to execute, for and on behalf of the City of Lubbock, Sole Source Service Contract 16327, with Baker & Taylor, for collectionHQ Software, for the collection development of library materials.
Item Summary
CollectionHQ from Baker and Taylor is a leading collection performance improvement solution for public libraries. The software assesses the library collection, advises on acquisitions to help balance the collection, manages patron holds more efficiently, and helps with collection maintenance. The software will serve all four City of Lubbock Public Library Branch collections. CollectionHQ will assimilate the Intregrated Library System (ILS) and provide library staff efficiencies through automating processes that were previously done manually.
The Libraries dropped a subscription database, as well as an acquisition module, from the current ILS, providing a cost saving to the operating budget. The cost of collectionHQ will be covered in the Libraries Operating Budget. The cost of the contract for year one is $24,550. This includes the annual subscription fee of $22,050 and an implementation fee of $2,500. The annual cost for the remaining two years on the contract is $22,050 per year, and the total cost of the contract for three years is $68,650.
Fiscal Impact
The cost of the contract for year one is $24,550, including the annual subscription fee of $22,050 and an implementation fee of $2,500. The annual cost for the remaining two years $22,050 per year. Total contract cost for three years is $68,650, and is funded in the Libraries Operating Budget.
Staff/Board Recommending
Brooke Witcher, Assistant City Manager
Attachments
Resolution
Service Contract
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