The purpose of ITB 23-17097-SB was to request bids for the maintenance and repair of the City of Lubbock’s heavy-duty vehicles and equipment. Seven (7) vendors submitted bids:
Associated Supply Company of Lubbock, Texas
Longley Diesel & Equipment Service of Lubbock,
Roberts Truck Center of Lubbock, Texas
Rush Truck Center-Lubbock of Lubbock, Texas
Warren CAT of Lubbock, Texas
Talon Veteran Services, Inc., dba FAR Group of Richmond, Virginia
Kinloch Equipment & Supply, Inc. of Pasadena, Texas
The bids were as follows: Category #1: Trucks over 19,500lbs GVWR (Class 6-7-8-9) Including Sweepers and Trash Trucks
Vendor |
Hourly Labor Rate |
% Markup on Parts |
Associated Supply Company |
$130.00 |
30%-50% |
Longley Diesel & Equipment Service |
$138.93 |
35% |
Rush Truck Center-Lubbock |
$149.00 |
No Bid |
Talon Veteran Services, Inc., dba FAR Group |
$150.00 |
5% |
Kinloch Equipment & Supply, Inc. |
$150.00 |
5% |
Roberts Truck Center |
$170.00 |
1% |
Warren CAT |
No Bid |
No Bid |
Category #2: Off-Road Equipment (Tractors, Backhoes, Loaders, Excavators, Dozers, Graders, Scrapers, and Cranes)
Vendor |
Hourly Labor Rate |
% Markup on Parts |
Associated Supply Company |
$130.00 |
30%-50% |
Longley Diesel & Equipment Service |
$138.93 |
35% |
Talon Veteran Services, Inc., dba FAR Group |
$150.00 |
5% |
Kinloch Equipment & Supply, Inc. |
$150.00 |
No Bid |
Rush Truck Center-Lubbock |
$165.00 |
No Bid |
Warren CAT |
$182.00 |
20% |
Roberts Truck Center |
No Bid |
No Bid |
Category #3: Trailers (Utility Pipe, Hay, Equipment, Crew, and Cargo)
Vendor |
Hourly Labor Rate |
% Markup on Parts |
Associated Supply Company |
$130.00 |
30%-50% |
Longley Diesel & Equipment Service |
$138.93 |
35% |
Rush Truck Center-Lubbock |
$149.00 |
No Bid |
Talon Veteran Services, Inc., dba FAR Group |
$150.00 |
5% |
Kinloch Equipment & Supply, Inc. |
No Bid |
No Bid |
Roberts Truck Center |
No Bid |
No Bid |
Warren CAT |
No Bid |
No Bid |
Category #4: Forklifts (Clark, Hyster, Cat, Daewoo, Case, Hill Lift, Princeton)
Vendor |
Hourly Labor Rate |
% Markup on Parts |
Associated Supply Company |
$130.00 |
30%-50% |
Longley Diesel & Equipment Service |
$138.93 |
35% |
Talon Veteran Services, Inc., dba FAR Group |
$150.00 |
5% |
Kinloch Equipment & Supply, Inc. |
No Bid |
No Bid |
Roberts Truck Center |
No Bid |
No Bid |
Rush Truck Center-Lubbock |
No Bid |
No Bid |
Warren CAT |
No Bid |
No Bid |
Originally, the Fleet Operations Staff recommended award of Categories 1 through Categories 4 to all 7vendors who submitted bids to ensure proper coverage of maintenance and repair for the City of Lubbock’s heavy-duty vehicles and equipment. However, two vendors, the Talon Veteran Services, Inc., dba Far Group and Kinloch Equipment & Supply, Inc., did not respond to requests by the City’s Purchasing Department to complete the required paperwork and submit the necessary insurance forms. Therefore, the Fleet Department revised their recommendation to awarding contracts to the remaining 5 vendors: Associated Supply Company of Lubbock, Texas - Contract 17097 Longley Diesel & Equipment Service of Lubbock, Texas - Contract 17252 Roberts Truck Center of Lubbock, Texas - Contract 17253 Rush Truck Center-Lubbock of Lubbock, Texas - Contract 17254 Warren CAT of Lubbock, Texas - Contract 17256 The contract will be for a term of one year with (2) one-year extensions, with date of term beginning upon formal approval. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. |