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AI# 10715
Regular City Council Meeting
7.11.
05/24/2022:
Information
Agenda Item
Resolution - Parks and Recreation:
Consider a resolution authorizing the Mayor to execute Purchase Order 10025317 and Purchase Order 10025319 per BuyBoard Contract 592-19, with Child's Play, Inc., for playground replacement at Stumpy Hamilton Park located at 22nd Street and Ave X, and Washington Park located at East 22nd Street and Cedar Avenue.
Item Summary
The Parks and Recreation Department manages a total of 56 playgrounds throughout the City. Beginning in 2021, the department developed an in-depth Playground Safety Maintenance Checklist, which will be utilized in subsequent years, in order to determine the overall condition of each playground. The evaluation process provided a number rating that indicated the replacement need of each City playground.
The Department brought 4 playgrounds for consideration to the City Council on March 8, 2022. Those playgrounds were located at Aztlan Park, Ribble Park, Strong Park and Wheelock Park. The City Council approved Aztlan Park and Strong Park, and asked staff to recommend 2 other playgrounds in place of Ribble Park and Wheelock Park, while taking into consideration the proximity to schools with existing playgrounds. Staff reviewed the playground evaluations and determined the next 2 playgrounds in need of replacement would be Stumpy Hamilton Park and Washington Park. These parks were chosen based on their ranking within parks that are not located near a school.
Staff contacted Child's Play, Inc., to provide quotes to replace the play equipment, stabilize and install site drainage systems, and install fall zone materials.
The contract includes:
• Site soil preparation
• Installation of sub-surface drainage system
• Installation of new playground equipment and pieces
• Installation of new Bondflex safety surfacing
• Shipping and handling
Time for completion of the installation process is 60 consecutive calendar days from the notice to proceed, with a 10-week lead time for materials. Liquidated damages are $100 per day, assessed after the project due date.
The resolution for consideration will approve Purchase Order 10025317 for Stumpy Hamilton Park in the amount of $121,490.15, and Purchase Order 10025319 for Washington Park in the amount of $204,511.87. The total cost for the 2 playground replacements is $326,002.02, from Child's Play, Inc., of Dallas, Texas, through the BuyBoard purchasing program. BuyBoard is a local Government Purchasing Cooperative created to increase the purchasing power of government entities and to simplify their purchasing by using a customized online purchasing system. Its purpose is to obtain the benefits and efficiencies that can accrue to members.
This project was approved for recommendation to the City Council by the Lubbock Parks and Recreation Advisory Board on January 24, 2022.
Fiscal Impact
The total cost of playground replacement at these 2 parks is $326,002.02, and is funded in Capital Improvement Project 92718 Parks Playground Phase II.
Staff/Board Recommending
Brooke Witcher, Assistant City Manager
Attachments
Resolution
PO 10025317 0 Stumpy Hamilton
Stumpy Hamilton Rendering
PO 10025319 - Washington
Washington Rendering
CIP Budget Detail
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