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AI# 10765
Regular City Council Meeting
7.3.1.
05/24/2022:
Information
Agenda Item
Resolution - Fleet:
Consider a resolution authorizing the City Manager to purchase vehicles and equipment for Fiscal Year 2022-23.
Item Summary
The City of Lubbock, like many other organizations, has experienced challenges related to supply chain shortages, especially vehicles. The Fleet Operations Department continues to experience issues in ordering and receiving vehicles for the current fiscal year, and has identified challenges related to the purchase of vehicles for the upcoming fiscal year. While most of the vehicles and equipment have been ordered for this fiscal year, delivery on many of these purchases is delayed with no definitive timeframe.
Several vehicle vendors have expressed that in order to secure 2023 model vehicles, vehicles should be ordered as vehicle order windows open with the various manufacturers. 2023 model purchasing windows are opening now. Historically, these open in the October time-frame. Staff recommends that the City Council authorize the purchase of a portion of the most essential vehicles that are up for replacement in the upcoming fiscal year in the current fiscal year. Below is a summary of the intended vehicles for purchase.
1 - LPD Special Operations - Mid-Size SUV
2 - LPD Investigations - 1/2-Ton Pickup Trucks
39 - LPD Patrol - Mid-Size SUVs
3 - Water Meter and Customer Service - 3/4-Ton Pickup Trucks
1 - Water Distribution and Maintenance - 1/2-Ton Pickup Truck
2 - Water Pumping and Control - 3/4-Ton Pickup Trucks
1 - Water Reservoir - Mid-Size SUV
1 - Water Reservoir -3/4-Ton Pickup Truck
1 - Wastewater Treatment - 1/2-Ton Pickup Truck
1 - Industrial Monitor -3/4-Ton Pickup Truck
1 - Stormwater Sewer Maintenance - 1-Ton Dump Truck
The Fleet Operations Department estimates the cost of the proposed vehicles referenced above to not exceed $3.4 million. If approved, the $3.4 million would be added to the Fiscal Year 2021-22 Budget and would be removed from the proposed Fiscal Year 2022-23 Budget. The resolution that is attached authorizes the City Manager to move forward with these purchases as soon as 2023 purchasing windows open. The resolution is structured so that the vehicles and quantities referenced above can be modified if necessary based on market conditions. The resolution also states that the cost of these vehicles will not exceed $3.4 million. These funds will be appropriated from the General
Fund fund
balance, Water/Wastewater fund balance, and the Storm Water fund balance.
Fiscal Impact
The impact to the Fiscal Year 2021-22 Budget will be $3.4 million. The 2022-23 Proposed Vehicle Replacement Budget will be reduced by the same amount.
Staff/Board Recommending
Erik Rejino, Assistant City Manager
Dominic Esperat, Director of Fleet Operations
Attachments
Resolution
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