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AI# 11568
Regular City Council Meeting
5.1.1.
05/23/2023:
Information
Agenda Item
Resolution - Fleet Services:
Consider a resolution authorizing the City Manager to advance purchase twelve Half-Ton Pickups, twelve Three-Quarter Ton Pickups, one One-Ton Pickup, and seventeen SUV/Sedans for Fiscal Year 2023-24, to replace essential vehicles in various City departments.
Item Summary
The City of Lubbock, like many other organizations, has experienced challenges related to supply chain shortages, especially vehicles. The Fleet Operations Department continues to experience issues in ordering and receiving vehicles for the current fiscal year, and has identified challenges related to the purchase of vehicles for the upcoming fiscal year. While most of the vehicles and equipment have been ordered for this fiscal year, delivery on many of these purchases is delayed with no definitive timeframe.
Several vehicle vendors have expressed that in order to secure 2024 model year vehicles, vehicles should be ordered as vehicle order windows open with the various manufacturers. 2024 model purchasing windows will open in the late spring and early summer. Historically, these open in the October time-frame. Staff recommends that the City Council authorize the purchase of a portion of the most essential vehicles that are up for replacement in the upcoming fiscal year in the current fiscal year.
Below is a summary of the intended forty-two (42) vehicles for purchase.
1 - LPD Administration – 1/2-Ton Pickup Truck
1 - LPD Police Training - 1/2-Ton Pickup Truck
7 - LPD Special Operations – Four 1/2-Ton Pickup Trucks & Three Mid-Size SUV/Sedans
15 - LPD Investigations– Three1/2-Ton Pickup Trucks & Twelve Mid-Size SUV/Sedans
5 - LPD Patrol – Three1/2-Ton Pickup Trucks, One 3/4-Ton Pickup Trucks, & One 1-Ton Pickup Truck
2 - Lubbock Fire Rescue – Two Full-Size SUVs
1 - Codes Administration - 3/4-Ton Pickup Truck
2 - Park Maintenance – Two 3/4-Ton Pickup Trucks
1 - Animal Services - 3/4-Ton Pickup Truck Animal Services Unit
1 - Inmate Cleanup -3/4-Ton Pickup Truck
2 - Water Industrial Monitoring - 3/4-Ton Pickup Trucks
1 - Aviation Field Maintenance -3/4-Ton Pickup Truck
1 - Water Reservoir -3/4-Ton Pickup Truck
2 - Land Application - 3/4-Ton Pickup Trucks
The Fleet Operations Department estimates the cost of the proposed vehicles referenced above to not exceed $3.1 million. If approved, the $3.1 million would be added to the Fiscal Year 2022-23 Budget and would be removed from the proposed Fiscal Year 2023-24 Budget.
The resolution that is attached authorizes the City Manager to move forward with these purchases as soon as 2024 purchasing windows open. The resolution is structured so that the vehicles and quantities referenced above can be modified if necessary based on market conditions. The resolution also states that the cost of these vehicles will not exceed $3.1 million. These funds will be appropriated from the General Fund balance, Water/Wastewater fund balance, and the Storm Water fund balance.
Fiscal Impact
The impact to the Fiscal Year 2022-23 Budget will be $3.1 million. The 2023-24 Proposed Vehicle Replacement Budget will be reduced by the same amount.
Staff/Board Recommending
Brooke Witcher, Assistant City Manager
Dominic Esperat, Director of Fleet Operations
Attachments
Resolution (c) for Advance Vehicle Purchases
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