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AI# 10766
Regular City Council Meeting
6.17.
06/14/2022:
Information
Agenda Item
Resolutions - Fleet Services:
Consider two resolutions authorizing the Mayor to execute Contract 16616 with H88 Auto, and Contract 16496 with Gloe Finance Company LLC dba Apache Transmission, for secondary vendors to provide repairs and maintenance for the City's light-duty vehicles and equipment.
Item Summary
These contracts provide maintenance and repairs for City light-duty vehicles and equipment, if the required repair is not available through our main contracted vendors or if the volume of repairs needed outpaces the availability of our main contracted vendors.
In response to ITB 22-16496-SB, bids were received from the following 3 vendors.
VENDOR
ITEM
DESCRIPTION
UNIT COST
Gloe Finance Company, LLC dba Apache Transmission
1-1
Labor Rate
$115.00
1-2
Parts Markup
40%
H88 Auto
1-1
Labor Rate
$90.00
1-2
Parts Markup
15%-30%
American Cash Cars
1-1
Labor Rate
Bid Did Not Meet Specifications
1-2
Parts Markup
Bid Did Not Meet Specifications
Staff recommends award of the contracts to Gloe Finance Company, LLC dba Apache Transmission, and 88 Auto. The third vendor, American Cash Cars, could not fulfill one of the stated requirements, guaranteed secure storage.
The contract terms are for one year with the option to renew for 2 additional one-year terms.
Fiscal Impact
The estimated annual expenditures are $50,000 per vendor or $100,000 per year.
Funds are appropriated in the Adopted FY 21-22 Vehicle Maintenance Operating Budget for Fleet Operations.
Staff/Board Recommending
Erik Rejino, Assistant City Manager
Dominic Esperat, Fleet Director
Attachments
Resolution (Apache)
Contract (Apache)
Resolution (H-88)
Contract (H-88)
Draft Tab-Secondary Maintenance
Project Summary (Both)
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