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PUBLIC COMMENT |
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This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
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EXECUTIVE SESSION |
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
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Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
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Discuss and deliberate generation matters.
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Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
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Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.
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Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
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Discuss and deliberate purchased power agreements and fuel matters.
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Risk management information, contracts, and strategies, including fuel hedging and storage.
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Discuss and deliberate risk management strategies.
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Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
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Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
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Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
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Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this agenda.
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Legal advice and counsel regarding purchased power agreements.
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Legal advice and counsel regarding pole attachment matters.
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Legal advice and counsel regarding claim of property damage occurring on or about October 19, 2021.
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Joint application of Oncor Electric Delivery Company LLC and the City of Lubbock, acting by and through Lubbock Power & Light, to transfer certificate of convenience and necessity rights under PURA § 37.154, PUC Docket No. 52726, proceeding before the Public Utility Commission of Texas.
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Application of the City of Lubbock, acting by and through Lubbock Power & Light, for authority to connect remaining portion of its load with Electric Reliability Council of Texas and for approval of settlement agreement, PUC Docket No. 53529, proceeding before the Public Utility Commission of Texas.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board).
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee (Director of Electric Utilities and General Counsel).
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11:30 a.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete. |
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REGULAR SESSION |
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The Board will approve the minutes from the Regular Electric Utility Board Meeting of July 19, 2022; the Special Electric Utility Board Meeting of July 25, 2022; and the Special Electric Utility Board Meeting of August 9, 2022. |
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Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding strategic planning, customer service, business center practices, procedures and policies, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters, staffing levels, personnel, regulatory matters, training, cybersecurity, and operational performance metrics.
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Presentation and discussion by the Director of Electric Utilities, or his designee, regarding strategic planning for Lubbock Power & Light during and after its transition to competitive retail choice, including but not limited to, organizational and resource needs and changes, rate structure modifications, strategic goals for transmission and distribution service in the competitive market, occupational, performance, and safety metric goals, and other needs and changes of the electric utility as it transitions to and operates in the competitive retail market.
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Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and debt history, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
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CONSENT AGENDA |
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The Board will consider a resolution approving the Easement Agreement from the Board of Regents of the Texas A&M University System, located in Section 36, Block A, Lubbock County, Texas, with a street address of 1102 East F.M.1294 for Texas A&M University's Agricultural Research and Extension Center, and as more fully described in Exhibit A attached to the Easement Agreement, authorizing the Chairman of the Electric Utility Board to execute same, and recommending approval of such Easement Agreement to the City Council of the City of Lubbock.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Power Standard, LLC, RFP# 7136-22-ELD, for LP&L Emergency Maintenance for Transmission Lines - Annual Pricing for an annual retainer fee of $150,000. Contractor will provide crews and equipment with a 4 hour response time for emergency restoration and rehabilitation work on LP&L's transmission lines.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Stuart C. Irby, RFP# 7170-22-ELD, for LP&L McDonald Equipment. This proposal, in the amount of $148,372 and the following equipment for McDonald substation is necessary for the new distribution bus and feeders and includes: Isolation switches, potential transformer (PTs) for voltage metering, fuses and fuse cutouts for distribution risers, surge arresters, aluminum conductor wire, various hardware for bus construction such as bus support post insulators, 4in & 2in aluminum bus tube structure and associated mounting hardware, elbows, couplers, and connectors to help accommodate shifting the remaining SPP load to the ERCOT grid.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Asplundh Tree Expert, LLC, RFP# 7174-22-ELD, for LP&L Tree Trimming Services - Annual Pricing for an estimated annual cost of $1,200,000. Contractor will provide crews and equipment for tree trimming to clear LP&L's power lines, improve reliability and protect the safety and welfare of customers.
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The Board will consider a resolution rejecting proposal RFP# 7175-22-ELD, for East Broadway Streetlight Conversion Construction Services. Proposal received exceeded engineer's estimated cost/budget and staff will re-evaluate the project.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Sinisi Solutions LLC, RFP# 7176-22-ELD, for LP&L Substation Firewall. This proposal, in the amount of $102,500 is necessary for the installation of Vicksburg's two new distribution transformers to help accommodate shifting the remaining SPP load to the ERCOT grid. These firewalls will limit the damage and spread of fire from a transformer failure by shielding all adjacent structures.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Conductor Power, LLC, RFP# 7177-22-ELD, for Vicksburg Substation Construction and Site Work Services for $3,072,237. Contractor will develop the site and install the following equipment: 115/22.86x12.47kV 30/40/50 MVA Transformer, 115/22.86kV 30/40/50 MVA Transformer, 115kV 3000A Breaker, 115kV 3000A Horizontally mounted switches (Breaker Disconnects), 115kV 3000A Vertically mounted switches (Line Disconnect), 115kV 2000A Horizontally mounted switches (Transformer High Side), 115kV PT's, 27kV 2000A Main Breaker, 15kV 3000A Main Breaker, 27kV 2000A Feeder Breakers, 27kV 2000A Bus Tie Breaker, 23kV 1200A Vertically mounted hookstick switches (Feeder Breaker Disconnects), 23kV 1200A Vertically mounted tandem hookstick switches (Bypass), 23kV 2000A Vertically mounted tandem hookstick switches (Tie Breaker Disconnects), 38kV 900A Vertically mounted tandem hookstick switches (Distribution Cable Riser), 23kV 3000A Disconnect switches, 23kV 2000A Disconnect switches, 115kV H-Frames, etc.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Professional Services Agreement, by and between the City of Lubbock, acting by and through, Lubbock Power and Light, and TexHahn Media, Inc., d/b/a Hahn regarding professional communications and consulting services for an initial term of twenty-four months and a not to exceed amount of $500,000.
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12:30 p.m. – Approximately - Following completion of the regular and consent agendas, the Electric Utility Board will recess and depart City Council Chambers for City of Lubbock Utilities Customer Service Center, located at 1401 Avenue K, Lubbock, Texas 79401. It is anticipated that the tour of the City of Lubbock Utilities Customer Service Center will occur at 12:30 p.m., however, this is an approximation and the Board may begin the tour later depending on when the regular agenda has been completed. |
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CITY OF LUBBOCK UTILITIES CUSTOMER SERVICE CENTER TOUR |
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Convene at U-101B Training Room in the City of Lubbock Utilities Customer Service Center, 1401 Avenue K, Lubbock, Texas 79401. Meet and greet with staff of City of Lubbock Utilities Customer Service, Collections/Dispatch and Field Services to hear presentations and discussions related to practices, procedures, experiences, personnel, and other matters related to the functions of the LP&L Business Office.
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