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AI# 12772  Regular City Council Meeting 6.29. 08/27/2024:

Information

Agenda Item

Resolution - Information Technology: Consider a resolution authorizing the Mayor to execute Purchase Order 33001884, with Vertosoft, LLC, for a three-year renewal of the OpenGov Cloud Budgeting and Planning Solution Software and Support Services.

Item Summary

The purchase from Vertosoft, LLC is for the OpenGov Cloud Budgeting and Planning Solution Software and Support Services, for a 3-year term through September 30, 2027.  The renewals will be invoiced annually. OpenGov Cloud software platform is utilized by all City departments, including Financial Planning and Analysis, to develop and manage Operating and Capital budgets. This purchase is made available through the State of Texas Department of Information Resources (DIR) Contract DIR-CPO-5327.  Texas Local Government Code Chapter 271.083 authorizes local governments to acquire hardware, software and other Information Technology products through the DIR program.  Pursuant to Texas Government Code Chapter 791.025, purchases from DIR contracts meet competitive bid requirements.

Fiscal Impact

The first year amount of $228,784.42 is budgeted in the Information Technology Fiscal Year 2024-25 Operating Budget. The subsequent year renewals of $240,223.64 due on October 1, 2025, and $252,234.82 due on October 1, 2026, will be requested during the budget process for Fiscal Year 2025-26 and 2026-27. The total amount of the 3-year renewal is $721,242.88.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager James C. Brown, Chief Information Officer

Attachments Resolution - Vertosoft, LLC PO 33001884 - Vertosoft, LLC

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