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PUBLIC COMMENT |
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This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
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EXECUTIVE SESSION |
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
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Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
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Discuss and deliberate generation matters.
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Discuss and the Board will take possible action related to contract concerning generation and related purchase orders.
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Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
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Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.
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Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
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Discuss and deliberate purchased power agreements and fuel matters.
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Risk management information, contracts, and strategies, including fuel hedging and storage.
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Discuss and deliberate risk management strategies.
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Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
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Discuss and deliberate plans, studies, proposals, and analysis for system improvements, additions, or sales.
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Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
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Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
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Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this Agenda.
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Legal advice and counsel regarding purchased power agreements.
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Legal advice and counsel regarding pole attachment matters.
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Legal advice and counsel regarding legal issues related to customer retail choice and the provider of last resort, including Utilities Code Chapters 39 and 40, and PUC rules promulgated thereunder.
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Legal advice and counsel regarding Utilities Code Chapter 182.
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Application of the City of Lubbock, acting by and through Lubbock Power & Light, for authority to connect remaining portion of its load with Electric Reliability Council of Texas and for approval of settlement agreement, PUC Docket No. 53529, proceeding before the Public Utility Commission of Texas.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board).
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11:30 a.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete. |
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REGULAR SESSION |
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The Board will approve the minutes from the Regular Electric Utility Board Meeting of August 16, 2022. |
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Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding strategic planning, customer service, business center practices, procedures and policies, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, staffing levels, personnel, regulatory matters, training, cybersecurity, and operational performance metrics.
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Presentation and discussion by the Director of Electric Utilities, or his designee, regarding strategic planning for Lubbock Power & Light during and after its transition to competitive retail choice, including but not limited to, organizational and resource needs and changes, rate structure modifications, strategic goals for transmission and distribution service in the competitive market, occupational, performance, and safety metric goals, and other needs and changes of the electric utility as it transitions to and operates in the competitive retail market and discussion on survey handouts regarding same.
Discussion may also include scheduling of a special meeting for continued strategic planning.
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Presentation and discussion of City Council changes to the Lubbock Power & Light Fiscal Year 2022-2023 budget as recommended by the Electric Utility Board to the City Council of the City of Lubbock.
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Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
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Presentation and discussion by the Director of Electric Utilities, or his designee, regarding any updates on the transition to retail customer choice for Lubbock Power & Light's certificated area.
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The Board will consider a resolution approving and establishing the procedures and criteria for designating the Provider of Last Resort, Voluntary Retail Electric Providers, and Default Retail Electric Providers, upon the initiation of retail competition in Lubbock Power & Light's certificated area, authorizing the initiation of the process, and recommending same to the City Council of the City of Lubbock.
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Discuss and the Board will take possible minuted action regarding the time, place, and location of the Electric Utility Board's Regular Meetings for the months of November and December of 2022. Possible dates for discussion are attached, but the discussion may include other dates to the extent necessary to accommodate schedules.
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CONSENT AGENDA |
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and IEM Energy Consultants, LLC, regarding professional consulting services related to the restoration and start-up of LP&L's GT-3 unit. This agreement is for a not to exceed amount of $19,500, and is for services related to the restoration and start-up of the GT-3 unit.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Engagement Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Lloyd Gosselink Rochelle & Townsend, P.C., regarding Lubbock Power & Light's comprehensive transmission cost of service case to be filed no later than May 1, 2023. The expenses for this engagement are expected to be recovered as rate case expenses.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Engagement Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Lloyd Gosselink Rochelle & Townsend, P.C., regarding regulatory filings and compliance before the Public Utility Commission of Texas.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Elgin Power Solutions, ITB# 7180-22-ELD, for LP&L TTU Distribution Transformers. This bid, in the amount of $249,900, will support Texas Tech University (TTU) Central Heating and Cooling Plant II, (CHACP II) chiller project. TTU will install 2-new chiller units that require 4160V from LP&L, which requires a special order to accommodate.
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The Board will consider a resolution rejecting all bids for ITB# 7181-22-ELD, for Yellow House Equipment. Bids received exceeded engineer's estimated cost/budget and staff will re-evaluate the equipment required.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Techline Inc., ITB# 7182-22-ELD, for LP&L Residential Street Poles. This bid, in the amount of $584,168, is necessary to support the continued growth/development of Lubbock, TX. The poles will be purchased to replenish LP&L stock and current projects needing the poles.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and EHV Construction, LLC, RFP# 7185-22-ELD, for McDonald Substation Construction Services for $849,394. Contractor will be responsible for all construction activities associated with adding a third transformer to McDonald Substation, as part of moving the remaining SPP load into ERCOT grid.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Deerwood Construction, Inc., RFP# 7186-22-ELD, for LP&L Trenching, Boring & Excavation Services - Annual Pricing for an estimated annual cost of $1,500,000. Contractor will help LP&L keep up with numerous underground distribution projects necessary to support the continued growth and development of Lubbock, Texas.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and KBS Electrical Distributors, Inc., ITB# 7187-22-ELD, for LP&L Ductile Poles. This bid, in the amount of $256,755, will be used in certain areas of overhead feeder projects related to shifting the remaining SPP load to the ERCOT grid. These feeders include Co-Op, Vicksburg, and McDonald, which are slated to begin construction in fourth quarter 2022/first quarter 2023.
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