|
Called Special Meeting of the City Council
City of Lubbock, Texas
Meeting Agenda
September 17, 2024 at 11:00 A.M.
|
Mark W. McBrayer, Mayor
Christy Martinez-Garcia, Mayor Pro Tem, District 1
Gordon Harris, Council Member, District 2
David Glasheen, Council Member, District 3
Brayden Rose, Council Member District 4
Dr. Jennifer Wilson, Council Member, District 5
Tim Collins, Council Member, District 6 |
 |
W. Jarrett Atkinson, City Manager
Matt Wade, City Attorney
Courtney Paz, City Secretary |
|
|
http://www.ci.lubbock.tx.us
Citizens Tower
1314 Avenue K, City Council Chambers, Lubbock, Texas
City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 806-775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.
11:00 a.m. - City Council convenes in open session in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas.
Participation in the Electric Utility Board Meeting: City Council may attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
|
| |
| |
|
|
|
|
|
|
| 1. |
|
|
|
|
PUBLIC COMMENT
Public comment is an opportunity for the public to make comments and express a position on agenda items.
|
| |
| 1. |
1. |
|
|
|
This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the time designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
|
| |
| 2. |
|
|
|
|
BOARD COMMENTS
The Electric Utility Board may make any comments related to topics discussed below or make comments on any future agenda items.
|
| |
| 3. |
|
|
|
|
EXECUTIVE SESSION |
| |
| 3. |
1. |
|
|
|
Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 and §552.133, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
|
| |
| 3. |
1. |
1. |
|
|
Discussion and deliberation of generation matters, including but not limited to generation unit and/or portfolio sale opportunities including the potential for unused land designated for other uses.
|
| |
| 3. |
1. |
2. |
|
|
Discussion of customer billing, contract, and usage information, system load characteristics, and ERCOT power analyses and strategies.
|
| |
| 3. |
2. |
|
|
|
Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
|
| |
| 3. |
2. |
1. |
|
|
Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
|
| |
| 3. |
2. |
2. |
|
|
Legal advice and counsel regarding confidential matters pertaining to integration into retail market competition.
|
| |
| 3. |
2. |
3. |
|
|
Legal advice and counsel regarding contemplated litigation matters.
|
| |
| 3. |
2. |
4. |
|
|
Legal advice and counsel regarding North American Electric Reliability Corporation Critical Infrastructure Protection (NERC CIP) standards.
|
| |
| 3. |
2. |
5. |
|
|
Application of the City of Lubbock, acting by and through Lubbock Power & Light (LP&L) to Change Rates for Wholesale Transmission Service, proceeding before the Public Utility Commission of Texas, PUC Docket No. 54657.
|
| |
| 3. |
2. |
6. |
|
|
City of Lubbock, Texas v. Elk City Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the United States District Court for the Western District of Oklahoma.
|
| |
| 3. |
3. |
|
|
|
Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public officer or employee (Director of Electric Utilities/Chief Administrative Officer, and General Counsel).
|
| |
|
11:30 a.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board and City Council will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board and City Council may begin the open session earlier or later depending on when the Executive Session is complete.
|
| |
| 4. |
|
|
|
|
REGULAR SESSION |
| |
| 4. |
1. |
|
|
|
The Board will approve the minutes from the Regular Electric Utility Board Meeting held on August 20, 2024 and the Special Called Meeting of the Electric Utility Board on August 30, 2024.
|
| |
| 4. |
2. |
|
|
|
Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding strategic planning, board committee reports, ordinance change requests, EUB policy and procedures, customer service, business center practices, procedures and policies, transition to retail customer choice, customer concerns and complaints, billing system, forms and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, staffing levels, personnel, regulatory matters, training, cybersecurity, mutual aid agreement, and operational performance metrics.
|
| |
| 4. |
3. |
|
|
|
Presentation and discussion of financial and capital statements, budget, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
|
| |
| 4. |
4. |
|
|
|
Presentation and discussion of key performance indicators (KPI's) related to LP&L's Strategic Plan 2030 for the LP&L Finance Department by the Chief Administrative Officer and the Chief Financial Officer.
|
| |
| 4. |
5. |
|
|
|
The Board will consider a resolution recommending to the City Council of the City of Lubbock, to authorize and execute the redemption of the outstanding Series 2015 Electrical Light and Power Systems Revenue Bonds.
|
| |
| 4. |
6. |
|
|
|
The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a First Amendment/Replacement to Oracle Ordering Document CPQ-3583282-1, to extend the services related to Oracle's Universal Credits Systems. This Amendment of the Ordering Document extends the term of the project to November 2025 and changes the Not-to-Exceed amount allocated from $35,218.00 by $105,000.00 to an ongoing allocation of $140,218.00 for the project.
|
| |
| 4. |
7. |
|
|
|
The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a First Renewal to Oracle Ordering Document CPQ-3490085 and to Public Sector Agreement for Oracle Cloud Services originally executed May 29, 2018 and amended May 16, 2023 to extend the services related to support for an additional test environment. This Renewal of the Ordering Document extends the term of the project by one year to September 30, 2025 and allocates $85,239.00 for the year.
|
| |
| 4. |
8. |
|
|
|
The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute on behalf of the Electric Utility Board all future new, amended, or replacement Ordering Documents subordinate to the Public Sector Agreement for Oracle Cloud Services originally executed May 29, 2018 and amended May 16, 2023 and to DIR Contract No. DIR-TSO-4158, Vendor Contract No. US-GMA-1889764, originally executed July 30, 2018, so long as the Not-to-Exceed amount of the total agreements do not change.
|
| |
| 5. |
|
|
|
|
CONSENT AGENDA |
| |
| 5. |
1. |
|
|
|
The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a Fifth Amendment to Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Labhesh Ganantra, P.E., for engineering services related to power system protection, substation controls and issues related thereto. The amendment extends the term of the Agreement three years to October 1, 2027. This amendment does not change the Not-to-Exceed amount of $1,125,000.00 for the Agreement.
|
| |
| 5. |
2. |
|
|
|
The Board will consider a resolution authorizing the Chief Administrative Officer, or his designee, to execute Public Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and 5 Star Electric, LLC of Oklahoma City, Oklahoma, Request for Proposal 7111-24-ELD, LP&L Reconductor and Structure Replacement Construction Services. This proposal for $259,857.16 is for the replacement of existing lines to increase capacity along 74th street from Utica to Quaker.
|
| |
| |
