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AI# 12863  Regular City Council Meeting 5.24. 09/24/2024:

Information

Agenda Item

Resolution - Fleet Services: Consider a resolution authorizing the Mayor to execute a Lease and Maintenance Agreement, and all related documents, with Wild West Harley-Davidson, for Police Motorcycles for the Lubbock Police Department.

Item Summary

The motorcycle lease agreement will allow the Lubbock Police Department (LPD) to continue motorcycle traffic enforcement and police escort services. The police motorcycle squads are integral parts of the department’s enforcement of traffic laws, due to their maneuverability in congested traffic conditions, and their ability to enforce traffic laws in areas not accessible to other police vehicles. Additionally, police motorcycle units provide escort services for funerals, parades, dignitaries, and other related functions. The City issued an Invitation to Bid (ITB) for leasing 12 Police Motorcycles and related equipment, due to the current lease expiring. In response to ITB 24-18236-KM, Wild West Harley-Davidson, the sole bidder, submitted a bid of $455 per motorcycle, per month, for a 36-Month Lease. The yearly cost per motorcycle will be $5,460. The annual cost for all 12 motorcycles will be $65,520, and the total cost of the 36-Month Lease will be $196,560.   Wild West Harley-Davidson will provide LPD with 12 Electra Glide Standard Police Motorcycles. Maintenance will not be a recurring monthly cost, but rather a scheduled service determined by mileage and need.   The Fleet staff recommends awarding this contract to Wild West Harley-Davidson for $196,560.

Fiscal Impact

The annual cost of $65,520 for this lease is appropriated in the Lubbock Police Department's Operating Budget- Rental/Lease Account 5735.8407.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager Dominic Esperat, Director of Fleet Operations

Attachments Resolution - Lease for Motorcycles Agreement - Wild West Harley-Davidson Motorcycles Project Summary - ITB 18236

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