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Council-Regular Meeting

Meeting Date:

04/07/2026

Submitted For:

Fausto Burruel

From:

Dan Grossman, CIP Process Analyst

Strategic Plan Focus Area:
Not Applicable

Information

Subject:

Relating to Procurement; approving a change order to the contract with McGann & Associates in the amount of $14,620 for the Saguaro Bloom Community Park, Ph-2 (PK040); authorizing the transfer of appropriations if necessary for the change order; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Fausto Burruel)

Discussion:

Marana Town Code Section 3-4-7(B)(3) provides that Town Council approval is necessary for change orders that individually or cumulatively exceed the amounts set forth in section 3-4-8(A)(3) of the town code.

The budget for fiscal year 2025-2026 was adopted on June 17, 2025 and included the Town’s 5 year CIP program. The Saguaro Bloom Community Park, Ph-2 (PK040) project was properly included within the Town of Marana's FY2026 Capital Improvement Plan.

Effective March 3, 2023, the Town entered into a contract with McGann & Associates to provide professional landscape architectural services for the Saguaro Bloom Community Park, Ph-2 (PK040) project for the amount of $268,630.00.

Prior to this request, the Town has processed three change orders to this contract in the amount of $143,580.00 for additional Geotechnical Investigations, redesign of the parking lot and the addition of a Sports Court, for a total contract amount of $412,210.00.

An additional change order is now being requested to:
Prepare an updated aerial drone survey of the project site to evaluate impacts from stockpiling, soil removal and inert materials on the approved grading and drainage design.

This proposed change order will cost an additional $14,620. Thus, including this proposed change order amount of $14,620 and the previous change order amount of $143,580.00, the cumulative amount of change orders for this contract exceeds $100,000.00 and requires Town Council approval pursuant to MTC 3-4-7(B)(3). This additional proposed change order will bring the total amount of the contract to $426,830.

Financial Impact:

Fiscal Year:

2026

Budgeted Y/N:

Yes

Amount:

$14,620

Funding for this change order is available within the existing project budget.

Staff Recommendation:

Staff recommends approval of the change order to the McGann & Associates contract for the Saguaro Bloom Community Park, Ph-2 (PK040) project in the amount of $14,620.

Suggested Motion:

I move to approve the change order to the contract with McGann & Associates in the amount of $14,620 for the Saguaro Bloom Community Park, Ph-2 (PK040), to authorize the transfer of appropriations if necessary for the change order, and to authorize the Town Manager or designee to execute the necessary documents to effectuate the change order.

Attachments

No file(s) attached.