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TO:

Honorable Mayor and Members of the Common Council

FROM:

Justin Gierach, Engineering Division Manager/City Engineer

DATE:

January 14, 2025

SUBJECT:

Res 25-01 Approve CIP Budget Amendment and Change Order No. 1 (Final) for Public Works Contract No. 22-01 Bowen Street Sanitary Interceptor Sewer and Storm Sewer Construction / PTS Contractors, Inc. (+$360,961.18)

BACKGROUND

Change Order No. 1 (Final) for Contract 22-01 is scheduled for consideration by the Common Council at the January 14, 2025 meeting. The Contract was originally awarded to PTS Contractors, Inc. in April of 2022. This change order is for additional services requested by the City and to adjust quantities to match the necessary installation in the field.

ANALYSIS

Following is a summary of the significant changes to each section of the Capital Improvement Program (CIP):

Street – Concrete patch was added on Murdock Avenue due to it failing before the Project started. Final quantities were adjusted to match field conditions.
Storm Sewer – Additional concrete was required to be removed and replaced as a part of the construction process. Additionally, final quantities were adjusted to match field conditions.
Sanitary Sewer – Additional concrete was required to be removed and replaced as a part of the construction process; a different type of connection was required for the connection to the existing manhole; and additional undocumented laterals were required to be installed. Additionally, final quantities were adjusted to match field conditions.
Water Main – Additional laterals were required to be installed and five (5) new 16” valves were installed to assist in isolating sections to minimize the disruptions to residents in the area during construction. Additionally, these new valves will assist Water Distribution in the future by being able to isolate smaller sections of main. Final quantities were adjusted to match field conditions.
Property Improvements – Final quantities were adjusted to match field conditions.

FISCAL IMPACT

Contract Section

Change Order Amount

Estimated Total
Construction Costs

CIP Budget /
Transferred Amount

Street

$35,864.16

$40,167.86

$50,000

Storm Sewer

$122,619.41

$2,148,130.33

$2,150,000

Sanitary Sewer

$122,852.63

$3,357,838.67

$3,944,800

Water Main

$87,125.00

$94,966.25

$100,000

Property
Improvements

-$7,500.02

$62,764.78

$75,000

Admin

$0.00

$837.28

$5,000

Total

$360,961.18

$5,704,705.17

$6,324,800

Funding for the Storm Sewer, Sanitary Sewer, Admin, and Property Improvements portions of this Change Order is in the 2022 CIP (Account No. 03210410-6802-04201/Contract Control-Sanitary Sewer-22-01 Bowen St Interceptor Sewer, 03210410-6804-04201/Contract Control-Storm Sewer-22-01 Bowen St Interceptor Sewer, 03210410-6810-04201-Contract Control-Admin-22-01 Bowen St Interceptor Sewer, and 03221910-7206-64911/Sewer Capital Fund-Capital Construction-Lift Station - Abandon Murdock). Funding for the Street and Water Main portion of this Change Order is available from CIP projects which have come in under budget:

$50,000 will be transferred from Account No. 03210410-6801-04308 (Contract Control-Paving-23-08 Multi Street Reconstruction) to Account No. 03210410-6801-04201 (Contract Control-Street-22-01 Bowen St Interceptor Sewer).
$100,000 will be transferred from Account No. 03210410-6803-04308 (Contract Control-Water Main-23-08 Multi Street Reconstruction) to Account No. 03210410-6803-04201 (Contract Control-Water Main-22-01 Bowen St Interceptor Sewer).

RECOMMENDATION

I recommend approval of Change Order No. 1 (Final) to Contact No. 22-01 in the amount of $360,961.18 to PTS Contractors, Inc. and the transfer of CIP funds.

Attachments

RES 25-01

22-01 CO #1 (Final)