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TO:

Honorable Mayor and Members of the Common Council

FROM:

Steven M. Gohde, Assistant Director of Public Works/Utilities General Manager

DATE:

January 14, 2025

SUBJECT:

Res 25-06 Award Bid for Public Works Contract No. 24-17 and Assign Xylem Water Solutions USA, Inc’s Public Works Contract No. 23-19 Equipment Purchase Contract to August Winter & Sons, Inc. for Water Filtration Plant Ozone and SCADA Systems Replacement ($12,482,271.24)

BACKGROUND

Ozone is used for primary disinfection at the Water Filtration Plant (WFP). The WFP ozone equipment has been in continuous service since 1999 and obsolescence issues are now prevalent, with some system components no longer being manufactured and some technical support services no longer being available. The efficiency of the ozone system has also decreased, which results in increased costs for electricity and oxygen. The delivery of ozone equipment is about one (1) year after approval of the manufacturer’s design drawings. Due to the long equipment delivery lead time, the Department of Public Works decided to separate the equipment purchase and installation contract into separate contracts. In November 2023, the Common Council awarded the equipment purchase contract to Xylem Water Solutions USA, Inc. As part of this bid, that equipment purchase contract will be assigned to August Winter & Sons, Inc.

ANALYSIS

Public Works staff reviewed the two (2) bids that were received. The low Bid was received from August Winter & Sons, Inc. of Appleton, Wisconsin.

FISCAL IMPACT

Funding for the WFP Ozone System Package Replacement Project is in the Capital Improvement Program (CIP) (Account No. 03221810-7204-65006/Water Capital Fund-Machinery & Equipment-WFP – Ozone Residual Mntr Replcmnt).

CIP Section

CIP Funds Budgeted

Estimated Equipment
Installation Cost

Property
Improvements

$19,950,000

$13,966,600

Totals

$19,950,000

$13,966,600

The total cost for this portion of the Project, including the installation of the equipment, is estimated to be approximately $13,966,600. This amount includes design, bidding, and construction-related services from Jacobs Engineering Group, Inc., the consultant on this Project.

RECOMMENDATION

I recommend award to the low bidder, August Winter & Sons, Inc., in the amount of $12,482,271.24 and assignment of Xylem Water Solutions USA, Inc.’s equipment purchase contract to August Winter & Sons, Inc.

Attachments

RES 25-06

24-17 Bid tab