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TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: January 14, 2025 SUBJECT: Cooperative Purchase of CAD Mobile Workstations for Various Departments ($25,110.00)

BACKGROUND

This memo summarizes the 2025 computer order of computer-assisted design (CAD) mobile workstation computers as part of our IT Division’s annual lifecycle rotation program.  The various divisions’ 2025 operating budgets have funds allocated for this program.

ANALYSIS

The IT and Purchasing Division concluded the State of Wisconsin Contract with Vanguard Computers Inc. (State of WI contract #505ENT-M22-WICOMPUTER-02) offered the lowest price for our 2025 computer order of 6 HP ZBook Fury Laptops & docking stations and 6 Microsoft Surface Pro Tablets.  Purchasing has confirmed this contract qualifies as a cooperative purchasing exception to our purchasing ordinance.

FISCAL IMPACT

This 2025 computer order will have a total fiscal impact of $25,110.00.  Funding for these computers would be charged to various division operating budgets under expense object 6550.   Fund A/N# General Fund 01000110   Sewer Utility 05511950   Stormwater Utility 05612030   Water Utility 05411892-08921

RECOMMENDATION

Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and because this cooperative purchase is in excess of $25,000, I am hereby submitting a report of this purchase to the Common Council.  If you have any questions on this purchase, please contact me or IT Manager Tony Neumann.

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