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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

January 14, 2025

SUBJECT:

Cooperative Purchase of 2025 Desktop and Laptops for Various Departments ($73,698.00)

BACKGROUND

This memo summarizes the 2025 computer order for desktops and laptops as part of our IT Division’s annual lifecycle rotation program. The various divisions’ 2025 operating budget has funds allocated for this program.

ANALYSIS

The IT and Purchasing Division concluded the State of Wisconsin Contract with Vanguard Computers Inc. (State of WI contract #505ENT-M22-WICOMPUTER-02) offered the lowest price for our 2025 computer order of 40 HP 600 G9 EliteDesk desktops, 24 HP EliteBook 860 G11, 21 HP USB-C docking stations, 1 HP Z2 CAD station and 8 HP EliteDesk 600 G9 minis. Purchasing has confirmed this contract qualifies as a cooperative purchasing exception to our purchasing ordinance.

FISCAL IMPACT

This 2025 desktop/laptop order will have a total fiscal impact of $73,698.00. Funding for these computers will be charged to various division operating budgets under expense object 6550.

Fund

A/N#

General Fund

01000110

Inspection Services

05710750

Leach Amphitheater

02560610

Museum

02411070

Oshkosh Convention Center

05031040-40011

Recycling

02110480

Sanitation

02120470

Seniors Center

02310760

Sewer Utility

05511940

Sewer Utility

05511950

Stormwater Utility

05612050

Stormwater Utility

05612030

Water Distribution

05411867

Water Utility

05411892-08921

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to the approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and because this cooperative purchase is in excess of $25,000, I am hereby submitting a report of this purchase to the Common Council. If you have any questions about this purchase, please contact me or IT Manager Tony Neumann.