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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

January 14, 2025

SUBJECT:

Professional Services Agreement with Total Security and Safety Inc. for Loss Prevention Services ($74,000.00)

BACKGROUND

For the last several years, the city has incurred thousands of dollars of property damage and vandalism to various municipal buildings. In 2024, the city utilized the services of Total Security and Safety Inc. to assist with patrolling city facilities and monitoring activity on city property. Various departments, including Transportation, Parks and Police, have utilized the services to assist with protecting municipal buildings and to help mitigate any loss from vandalism, damage or other violations. These services provided a visible presence to patrol municipal buildings and areas to verify windows and doors were secure and to ensure unauthorized people were not in specific areas after hours. These services also monitored buildings for any damage or vandalism, and looked for and responded to any abandoned property, all in accordance with the city’s municipal code. These services worked closely with the Police Department and provided nightly logs of duties performed. Staff for these services wear Total Security and Safety uniforms and may carry items such as cell phones, keys, or flashlights. These staff do not carry firearms or other weapons. Total Security and Safety Inc. has performed similar services for other organizations and has been complimented for their professionalism, communication, and follow-up. Staff have been very satisfied with the performance of Total Security and Safety Inc. It is the recommendation of the Police and participating departments that this service continue into 2025.

ANALYSIS

Police and Safety staff solicited a proposal from Total Security and Safety Inc. to continue these services for 2025. Staff reviewed the proposal and recommend renewal of the contract for 2025.

FISCAL IMPACT

The total fiscal impact of Total Security and Safety Inc.’s proposal for these services between January 1–December 31, 2025 is a not-to-exceed cost of $74,000.00. These services will be charged to the 2025 Insurance Operating Budget A/N#: 01000120 6412 (Insurance- Contractual Agreement Payments).

RECOMMENDATION

Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including these services, may be procured without the use of competitive bidding or quotation process. In accordance with Section 12-16 of the Code, and because this service is less than $75,000, I am hereby submitting this report. Please contact me if you have any questions about this agreement.