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TO:

Honorable Mayor and Members of the Common Council

FROM:

Justin Gierach, Engineering Division Manager/City Engineer

DATE:

January 28, 2025

SUBJECT:

Res 25-29 Approve CIP Amendment and Award Bid for Public Works Contract No. 25-06 to Jim Fischer, Inc. for Concrete Sidewalk (New and Rehabilitation) ($1,447,247.50)

BACKGROUND

The purpose of this Project is to repair existing sidewalks, driveway aprons, and handicap ramps; install new sidewalks; and complete street or sidewalk repairs at Water Utility excavations. The approximate boundary of the neighborhoods for sidewalk repair is Witzel Avenue on the north, Ohio Street on the east, City of Oshkosh limits on the south, and US 41 on the west.

The cost to remove and replace one (5’ x 5’) sidewalk square slightly increased from 2024, but has more than doubled in the last eight (8) years with the largest single increase being 2022 to 2023 at over thirty four percent (34%). The attached chart shows the increase over the last eight (8) years.

ANALYSIS

Engineering staff reviewed four (4) bids. The low bid was received from Jim Fischer, Inc. of Appleton, Wisconsin. The total bid is $1,447,247.50.

FISCAL IMPACT

Funding for a portion of the sidewalk rehabilitation portion of the Project is in the Sidewalk Section of the 2025 Capital Improvement Program (CIP) (Account No. 03210410-6806-04006/Contract Control-Sidewalk-Annual – Concrete Sidewalks). Funding for the Water Utility patches is included in the 2025 Water Utility Operating Budget (Account No. 05411867-6417-08673/Water Distribution Maintenance-3rd Party Contracted Service-Maint-Mains and 05411867-6417-08675/Water Distribution Maintenance-3rd Party Contracted Service-Maint-Services). Additional funding for the remaining sidewalk rehabilitation portion of this Project is available from CIP Projects which have come in under budget:

$55,000 will be transferred from Account No. 03210410-6806-04402 (Contract Control-Sidewalk-24-02 Waugoo Ave Reconstruction) to Account No. 03210410-6806-04006/Contract Control-Sidewalk-Annual – Concrete Sidewalks.

Following is a summary of the available funds (after the transfers) and the estimated total construction cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing fees, and other construction-related expenses. Property owners are invoiced for the cost of sidewalk and driveway apron repairs abutting their property.

CIP Section

CIP Funds
Budgeted/Transferred

Estimated Total
Construction Cost

CIP - Sidewalk

$1,255,000

$1,248,855

Water Utility
Operating

(See Note 1) $346,762

$346,762

Totals

$1,601,762

$1,595,617

Note 1: Water Utility Operating Budget contains $445,900 for maintenance of Mains and Services. That budget amount includes the cost for these concrete repairs among other maintenance costs.

RECOMMENDATION

I recommend award to the low bidder, Jim Fischer, Inc, in the amount of $1,447,247.50 and the transfer of CIP funds.

Attachments

RES 25-29

25-06 bid tab

25-06 Cost/Square graph