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TO:
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Honorable Mayor and Members of the Common Council
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FROM:
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Jon Urben, General Services Manager
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DATE:
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January 28, 2025
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| SUBJECT: |
Res 25-35 Approve CIP Budget Amendments and Approve Cooperative Purchases of Tandem Axle Dump Truck Chassis from Truck Country of Wisconsin, Inc. and Dump Body with Hydraulics, Box, Plow, Front Mount Wing and Salter System from Monroe Truck Equipment for Public Works Street Division ($365,595.46) |
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| BACKGROUND |
| The Common Council allocated $325,000.00 in the 2024 CIP to purchase a dual-steer tandem axle dump truck with body, hydraulics, plow, front mount wing and salter system for the Streets Division. This vehicle will replace Unit 73, which is showing its age with heavy rust on the frame and plow components. Unit 73 has a drop-in salter that makes it difficult and unsafe to install. Additionally, the salter technology on Unit 73 is outdated and is not as efficient or accurate as updated versions. The new unit will be used for leaf collection and plowing and salting operations during the winter. In the summer the unit is used for hauling materials to and from job sites. This memo seeks Council approval of the purchase of this unit pursuant to the cooperative purchase exception to our purchasing ordinance. |
| ANALYSIS |
| Purchasing confirmed Truck Country of Wisconsin, Inc. holds a State of Wisconsin cooperative contract (#505ENT-M23-MDHDCHASSIS-04) for the truck chassis and Monroe Truck Equipment holds a Sourcewell cooperative contract (062222-AEB-1) for the dump body w hydraulics, box, plow, front mount wing and salter system. By using both cooperative contracts for this unit, the city will save a total of $132,259.44 off list price. Purchasing has confirmed these contracts qualify as cooperative purchasing exceptions to our purchasing ordinance. |
| FISCAL IMPACT |
| The total fiscal impact of this vehicle using the cooperative contracts is $365,595.46. The initial 2024 CIP allocated $325,000.00 for this vehicle (A/N#: 03230430-7210-66022 (Motor Vehicles- Dual-Steer Tandem Axle Dump Truck). However, due to previous overages from other CIP purchases being charged to this vehicle account, there is only $236,400.74 remaining for this vehicle. Staff has proposed a 2024 budget adjustment be made first to increase revenue account A/N#: 0323071-5300 (Sale of capital assets - $54,000.00) from the trade-in values of past vehicles. The trade-in value of $54,000 will be then be used to increase the A/N# 03230430-7210-66022 (Motor Vehicles- Dual-Steer Tandem Axle Dump Truck) to $290,400.74. The remaining overage ($75,194.72) will be addressed with 2024 budget amendments from the following CIP accounts/amounts: A/N#: 03230430 7210 66007 (Motor Vehicles- $43,823.96), A/N#: 03230430 7210 66026 (Motor Vehicles- $22,901.66), A/N#: 03230430 7210 66027 (ST – Flatbed truck w/ attachments- $8,469.10) to A/N#: 03230430 7210 66022 (Motor Vehicles- Dual-Steer Tandem Axle Dump Truck). |
| RECOMMENDATION |
| Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve the budget amendments as noted above and approve the truck chassis cooperative purchase from Truck Country of Wisconsin, Inc. 2401 Progress Way, Kaukauna, WI, 54130, for $167,609.46 and the tandem dump body with hydraulics, box, plow, front mount wing and salter system cooperative purchase from Monroe Truck Equipment, 1151 West Main Avenue, De Pere, WI, 54115 for $197,986.00. If there are any questions about this purchase, please contact myself or Public Works Director James Rabe. |
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