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TO:

Honorable Mayor and Members of the Common Council

FROM:

Kelly Nieforth, Director of Community Development

DATE:

October 8, 2024

SUBJECT:

Res 24-548 Approve Professional Service Agreement with Associated Appraisal Consultants, Inc. for Three (3) Year Annual Maintenance for Commercial Assessment Services ($202,500)

BACKGROUND

In 2012, the city completed a reorganization of the Assessor’s Division and determined that contracting for commercial assessment services would be more cost-effective for the city. In 2013, Tyler Technologies was hired to provide commercial assessment services on an annual basis. Since 2013, the contract for Tyler Technologies was reviewed every three years and was awarded on an annual basis with the most recent in late 2023.

ANALYSIS

The scope of services includes annual maintenance of all commercial property assessments. Looking ahead to 2025, City staff reached out to multiple consultants who are qualified to provide commercial assessment services and requested proposals for their services. In addition to the annual commercial assessment services needed, City staff also obtained proposals for commercial assessment services from consultants for the 2025 revaluation. The City has selected Associated Appraisal Consultants, Inc. for the 2025 Commercial Assessment Revaluation due to their proven track record of providing quality appraisal services for other Wisconsin municipalities. Beyond the revaluation, City staff recommends entering into a three (3) year agreement for the annual maintenance of commercial assessment services for years 2025, 2026, and 2027.

Associated Appraisal Consultants, Inc. will provide in-office services weekly or biweekly throughout the year and during Open Book and Board of Review periods. They expect to update 350 commercial property records per year, including completing field visits to measure and verify dimensions, inspecting interiors as needed, and updating property listings.

FISCAL IMPACT

The Professional Service Agreement would cost $202,500 over the planned three years and will be funded within the Assessor’s Division annual operating budget. The cost will be $65,000 in 2025, $67,500 in 2026 and $70,000 in 2027 for a total of $202,500.

RECOMMENDATION

The City Council approves the professional services agreement with Associated Appraisal Consultants, Inc. for the three-year annual maintenance for commercial assessment services for $202,500.

Attachments

Res 24-548

AAC - City of Oshkosh 2025-2027 Assessment Services Proposal