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TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: October 8, 2024 SUBJECT: Res 24-537 Award Bid to Olson Trailer & Body LLC for Two Stainless-Steel Dump Bodies, Hoists and Hydraulics for the Parks Department ($64,381.00)

BACKGROUND

The 2024 CIP allocated a total of $184,000.00 for the Parks Department for two dump truck chassis to be installed with stainless steel dump bodies, hoists and hydraulics.  The first dump truck will replace an E150 Ford Econoline van (Unit 409) at Riverside Cemetery and will be more efficient and effective for cemetery duties.  The second dump truck will replace dump truck Unit 412 and will be used for snow removal and equipment/material handling for Parks and Landscape Operations.  At their August 14, 2024, meeting, the Common Council awarded a cooperative purchase to Ewald Hartford Ford for the two dump truck chassis for $110,534.50.  The purpose of this memo is to award the bid for the stainless-steel dump bodies, hoists and hydraulics to be installed on the truck chassis.

ANALYSIS

Working with the Public Works Mechanics Manager and Parks staff, Purchasing prepared bid specifications for the two stainless steel dump bodies, hoists and hydraulics to be installed on the two dump truck chassis.  The bid was posted on DemandStar.  Bids were due September 23, 2024.  The bid tab is attached.  Based on the bid review, it was the consensus of staff that the low bid received met the minimum bid requirements.

FISCAL IMPACT

The 2024 CIP allocated a total of $184,000.00 to purchase both dump truck chassis with stainless steel dump bodies, hoists and hydraulics installed.  Both truck chassis were purchased via prior for a total of $110,534.50, leaving a balance of $73,465.50.  The total fiscal impact for two stainless steel dump bodies, hoists and hydraulics is $64,381.00.    This purchase will be charged between two accounts with the Cemetery dump body bid of $27,403.00 to be assigned to A/N# 0224 0650 7210 15431 (Motor Vehicles ARPA Loss Revenue/CIP 2024) and the Parks dump body bid of $36,978.00 to be assigned to A/N# 0224 0610 7210 15431 (Motor Vehicles ARPA Loss Revenue/CIP 2024).

RECOMMENDATION

Purchasing recommends the Common Council award this bid to Olson Trailer & Body LLC for $64,381.00.

Attachments Res 24-537 Bid Tab Two Stainless Steel Dump Bodies

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