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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

October 22, 2024

SUBJECT:

Cooperative Purchases of Leaf Vacuum from MacQueen for Stormwater Utility ($67,156.00)

BACKGROUND

The Common Council allocated $80,000 in the 2024 CIP to purchase a leaf vacuum unit for the Stormwater Utility. The unit is paired with a Street Division tandem axle dump truck and is used for the fall loose leaf collection program. This unit is a Stormwater Utility initiative and is funded by the Utility. The current unit had engine and clutch power issues causing costly downtime for leaf collection operations. The new unit will have a fluid coupler that drives the fan blower which is more dependable. This memo seeks Council approval of this purchase pursuant to the cooperative purchase exception of our purchasing ordinance.

ANALYSIS

Purchasing confirmed MacQueen holds a Sourcewell cooperative contract (#093021-GEP) for this type of unit. By using the cooperative contracts for this unit, the city saved a total of $3,358.00 (5%) off list price. Purchasing confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance.

FISCAL IMPACT

The total fiscal impact of this vehicle via the Sourcewell cooperative contract was $67,156.00. The 2024 CIP allocated $80,000.00 for this unit. This purchase was charged to A/N#: 03222010 7204 66150 (Machinery & Equipment- Leaf Blowers).

RECOMMENDATION

Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and because this cooperative purchase is in excess of $25,000, I am hereby submitting a report of this purchase to the Common Council. If there are any questions on this purchase, please contact me or Public Works Director James Rabe.