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TO: Honorable Mayor and Members of the Common Council FROM: John Fitzpatrick, Asst. City Manager/Director Admin Services DATE: November 12, 2024 SUBJECT: Res 24-574 Approve Employee Handbook Updates

BACKGROUND

The employee handbook is intended to be a helpful reference regarding City policies, benefits, and procedures related to employees, their expected behavior, action, and interaction. Although it is not all-inclusive, the purpose of this document is to cover a variety of topics about which questions may frequently arise, increase the understanding of expected outcomes, and help assure uniformity of application for common issues, across the organization.  The handbook was last updated in March of 2021.

ANALYSIS

The updates involve minor language clean up, updates to regulations, or to clarify current city processes.  Throughout the handbook the language has been revised to be gender neutral.  Language has also been added in several sections that clarify benefit time accruals and usage as it relates to alternate work schedules.  In these cases, clarifying language has been added indicating that no additional paid time off is granted as benefit allotments are based on a five (5) day work week.  Finally, an update to the health insurance section allows for adjustment to the health insurance eligibility criteria as a potential recruitment tool. Handbook updates to the following sections include: Gender neutral references – throughout the handbook Wisconsin and Federal equal opportunity definitions – Section 104 Bullying policy – Section 105 Salary administration processes – Section 109 Recruitment and selection processes – Section 110 Health insurance eligibility – Section 207 Holidays – Section 208 Life insurance – Section 212 Sick leave – Section 217 Unemployment compensation – Section 219 Vacation – Section 221 Workers’ compensation – Section 223 Public service mission – Section 301 Safety – Section 307 Modified duty and return to work – Section 308 Employment termination – Section 314 Discipline – Section 315

FISCAL IMPACT

There is no expected fiscal impact related to the handbook updates.

RECOMMENDATION

I have included the revised sections of the handbook for your information. Red strikethrough text indicates proposed deletions and red underline text illustrates replacement or new language. I am asking that the changes be made effective January 1, 2025. Please review these materials and let me know if you may have any additional questions in regard to this subject.  Thank you.

Attachments RES 24-574 Employee Handbook_Redline

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