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TO:

Honorable Mayor and Members of the Common Council

FROM:

Julie Calmes, Finance Director

DATE:

November 12, 2024

SUBJECT:

Res 24-585 Appropriate ARPA Funds for 2024 Projects in Lieu of Issuing Debt

BACKGROUND

Attached is a resolution to appropriate additional ARPA funds for the fuel tank/island repairs, Fire Department generators, and Passport parking software implementation costs.

In September, Finance brought an ARPA resolution forward to do a budget adjustment to reduce the ARPA appropriations for projects that were projected to come in under budget. Right after doing that ARPA budget adjustment, Facilities was made aware of a change order needed for the Fire Department generators. This appropriation will return some of their previously-appropriated ARPA funds in the amount of $15,200, which includes a $5,000 contingency.

Also included in the September ARPA resolution was a list of new projects/equipment to be funded by ARPA. One of these projects was the fuel tank/island repairs. Like many repairs, there are additional items that the City learned should be addressed at this time since we are removing concrete. The requested funds would cover this additional work.

The last item is for one-time implementation costs of switching from Duncan Solutions to Passport Labs for parking software. The software and hardware costs for this implementation are approximately $107,000, and are primarily comprised of the hardware for having license plate readers installed on two squad cars.

FISCAL IMPACT

The attached resolution would appropriate an additional $129,300 of ARPA funds. The City has currently over allocated ARPA funds, and this would have the “infrastructure” portion of ARPA funds over allocated by $338,801. Finance’s goal has been to over allocate in case some of the previously allocated projects come in under budget. After December 31, 2024, the City is not able to allocate ARPA funds to any new project. However, we are able to spend the previously allocated funds until December 31, 2026. There is sufficient interest income in the ARPA fund to cover any amount that remains over allocated.

Please contact me if you have any additional questions.

RECOMMENDATION

Staff recommends that Council approve the attached resolution.

Attachments

RES 24-585

Budget Appropriations for ARPA_2024 11 12