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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

November 12, 2024

SUBJECT:

Res 24-586 Approve Agreement with Passport Labs, Inc. for Implementation of Parking Enforcement and Parking Permitting Software for the Information Technology Division ($106,840.06)

BACKGROUND

For the last three years the city has used Duncan Solutions software for parking enforcement and the subsequent collections of those tickets. Unfortunately, there have been continuing issues with the performance and reliability of the Duncan Solutions software. In an effort to move to a more reliable and modernized solution, a cross-functional team of Finance, Transit, Police and Information Technology staff sought out solutions and solicited other parking enforcement/collections software utilized by other agencies.

ANALYSIS

After researching and evaluating a number of software systems that offer both parking enforcement and parking permitting, staff have found software provided by Passport Labs, Inc. to be a single all-encompassing solution. This move will allow for the parking enforcement to continue as it is performed now, while simultaneously implementing LPR (license plate recognition) on two parking enforcement vehicles. Additionally, the Passport Labs, Inc. software will allow for the implementation of online parking permit sales/issuance in a digital format.

FISCAL IMPACT

The total fiscal impact for the implementation of the Passport Labs, Inc. software and hardware is $106,840.06. This cost includes all the necessary components for full parking permit and permit management. The ongoing expenses associated with Passport Labs software are offset by the revenue generated from tickets/permits. The cost for this implementation will be charged to A/N#: 02241717 7230 15480 (ARPA- Parking Violation Software/Hardware).

RECOMMENDATION

Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including these services, may be procured without the use of competitive bidding or quotation process. In accordance with Section 12-16, Purchasing recommends that the Common Council approve this two-year agreement from Passport Labs, Inc., 128 S. Tryon St., Suite 1000, Charlotte, NC 28202 for parking enforcement/permitting software and hardware implementation costs for $106,840.06. If you have any further questions on this agreement please contact IT Manager Tony Neumann, or me.

Attachments

RES 24-586