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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

November 12, 2024

SUBJECT:

Res 24-569 Approve Cooperative Purchase of Truck Chassis from Truck Country of Wisconsin, Inc. and Rear Loader from Scranton Manufacturing Company/New Way Trucks for Sanitation Division ($269,703.92)

BACKGROUND

The Common Council allocated $325,000.00 in the 2024 CIP to purchase a rear loader refuse truck for the Sanitation Division. This memo seeks Council approval of the purchase of a new rear loader refuse truck pursuant to the cooperative purchase exception to our purchasing ordinance. The new truck will replace Unit #206, which is a 2006 truck that is showing rust in both the body and chassis with ongoing engine and transmission issues leading to higher maintenance costs and downtime. This unit is used on a daily basis to collect special paid collection items and any additional garbage. This unit picks up rear load dumpsters at various locations and is also used seasonally for brush, yard waste and leaf collection operations. The new unit will come fitted with a hydraulic can tipper that will help minimize staff injuries from garbage pickup operations.

ANALYSIS

Purchasing confirmed Truck Country of Wisconsin, Inc. holds a State of Wisconsin cooperative contract (#505ENT-M23-MDHDCHASSIS-04) for rear loader refuse truck chassis. Additionally, purchasing confirmed Scranton Manufacturing Company/New Way Trucks holds a Sourcewell cooperative contract (#091219-NWY) for rear loader body. By using these cooperative contracts, in total, the city will save $87,235.08 (41%) off list price. Purchasing has confirmed these contracts qualify as cooperative purchasing exceptions to our purchasing ordinance.

FISCAL IMPACT

With trade-in, the total fiscal impact of this vehicle via the State of Wisconsin and Sourcewell cooperative contract discounts is $269,703.92. A total of $325,000.00 was allocated for automated rear and side load refuse trucks in the 2024 CIP. This purchase will be charged to A/N#: 03230470 7210 66017 (Motor Vehicles- Automated Side-Load Trucks).

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve these cooperative purchases from Truck Country of Wisconsin, Inc., 2401 Progress Way, Kaukauna, WI 54130, for $153,947.92 and from Scranton Manufacturing Company/New Way Trucks, 101 State Street, Scranton, IA, 51462 for $115,756.00. If there are any questions about this purchase, please contact me or Public Works Director James Rabe.

Attachments

RES 24-569