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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

November 12, 2024

SUBJECT:

Res 24-570 Award Bid to B&H Foto & Electronics Corporation for Studio and Control Room Equipment for Oshkosh Media ($24,410.02)

BACKGROUND

As a result of normal service life expectancies, the Oshkosh Media video equipment generally needs to be replaced every seven years. Two specific areas that were planned for replacement in the 2025 CIP were the studio and control room equipment components including cameras, the video switcher, audio mixer, microphones and more. All of these components are currently six years old. This project was originally a placeholder in the 2025 CIP. However, at their September 24, 2024, meeting, the Common Council approved allocating $65,000.00 in remaining ARPA appropriations to replace this equipment.

ANALYSIS

Working with Oshkosh Media staff, Purchasing prepared bid specifications for the majority of equipment. The bid was advertised in the local newspaper and posted on Onvia Demandstar. Bids were due October 22, 2024. The bid tab is attached. The low bid met all the minimum bid requirements.

FISCAL IMPACT

The Common Council allocated $65,000.00 in ARPA appropriations for this project. The fiscal impact of this bid is $24,410.02. The video switcher for this project has been purchased under the sole source purchasing exception for $10,016.00. Quotes for the remaining needs to complete this project were $1,850.00 for monitors, $7,568.00 for studio furniture/chairs and $630.00 for various supplies/connectors. Combined with the equipment bid, the total fiscal impact of the entire project will be $44,474.02. Staff was able to minimize cabling and retrofitting costs for the equipment, resulting in a much lower replacement cost. This project will be charged to A/N#: 02240150 7204 15458 (Machinery & Equipment: ARPA- Media Studio Equipment).

RECOMMENDATION

Purchasing recommends the Common Council award this bid to B&H Foto & Electronics Corporation for $24,410.02.

Attachments

RESWE 670

Res 24-570

Bid Tab OM AV Equipment