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CITY COUNCIL MINUTES 11.12.24

					CALL TO ORDER 6:00 p.m.

					Motion To Approve Paul Esslinger
					Second Jacob Floam

					AYE: Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 5 - 0 Passed
					ROLL CALL
				Present: Matt Mugerauer, Mayor; Kris Larson; Karl Buelow, Deputy Mayor; Paul Esslinger; DJ Nichols; Jacob Floam Absent: Joe Stephenson Staff: Mark Rohloff, City Manager; Lynn Lorenson, City Attorney; Diane Bartlett, City Clerk; Julie Calmes, Finance Director
					INVOCATION - VOTING FIRST: Deputy Mayor Buelow
					PLEDGE OF ALLEGIANCE - Franklin Elementary School
					PROCLAMATION ISSUED Lennox-Gestaut Syndrome Awareness Day, November 1 Crash Responder Safety Week, November 18 - 22
					CITIZEN STATEMENTS TO COUNCIL Tina Haffeman - 1307 Washington Ave Ms Haffeman is an Esther Housing group member and founder of the Day-by-Day Shelter. She works daily with citizens who are dealing with the affordable housing crisis. This affects people who make under $50,0000 a year, about 40% of the Winnebago population. Ms Haffeman addressed the council to bring attention to the need for a Tenant Resource center that would help prevent citizens from eviction. Deb Martin - 164 Wildwood Dr Ms Martin addressed the council with her concern about the lack of affordable housing in Oshkosh. Most affordable housing is poorly maintained, and some landlords refuse to make repairs after repeated requests. Many landlords charge more than the $25 per adult application fee that Wisconsin allows by law. Martin is asking the council to review the current city policies and practices for responding to tenant discrimination. Bill Van Lopic - 2518 Sunneyview Circle, Appleton Mr. Van Lopik would like Oshkosh to establish a resource center to empower tenants and support landlords. He believes that Oshkosh should consider some of the programs that Racine WI has implemented to help their city. Carol Joubert -1530 Jefferson St Ms. Joubert has seen firsthand how bad the housing crisis is while trying to help a friend find a place to live. Joubert feels there needs to be resources for tenants and landlords to help both parties get and offer affordable housing. Jennifer Considine - 300 Dale Ave Ms. Considine has done focus groups with the citizens and students of UWO. Most renters are afraid of retaliation by their landlords especially if they request to fix broken things on the property. Citizens are overly burdened by rent costs, and with 45% of Oshkosh’s population being renters, these issues need to be addressed by changing our current city policies and practices. Elizabeth Wills - 424 Wisconsin St Apt 3 Ms Wills was at one time homeless and stayed at the Day-By-Day shelter. Wills is very grateful for them. She now has her own place. Ms. Wills understands the struggles of the homeless community. She is asking that an emergency warming shelter be put in place as soon as possible because of the cold temperatures approaching. Phyliss Havens - 636 Poplar Ave Havens once raised her family out of a storage unit and stated that "it is no way to live". Havens hopes that solutions can be found, so the homeless population can have the opportunity to uphold the law.
					CONSENT AGENDA ITEMS
					Report of Bills
					September 2024 Financial Report
					Receipt & Filing of Minutes - Museum Arts and Culture Board, 09.11.2024
				Res 24-564	Approve Inter-Agency Agreement Between Winnebago County and City of Oshkoshfor Type II Hazardous Material (Hazmat) Response Services for 2025
				Res 24-565	Approve Transfer of Retired OFD Ambulance to the Grand Chute Fire Department ($5,000.00)
				Res 24-566	Approve 2025 Business Improvement District Operating Plan and Budget ($269,300.00) (Business Improvement District Recommends Approval)
				Res 24-568	Award Bid to Black Diamond Wisconsin for Installation of Epoxy Floor Coating for Various Buildings for General Services ($63,387.50)
				Res 24-569	Approve Cooperative Purchase of Truck Chassis from Truck Country of Wisconsin, Inc. and Rear Loader from Scranton Manufacturing Company/New Way Trucks for Sanitation Division ($269,703.92)
				Res 24-570	Award Bid to B&H Foto & Electronics Corporation for Studio and Control Room Equipment for Oshkosh Media ($24,410.02)
				Res 24-571	Approve Agreement with Pentira, LLC for Database Subscription Software and Support for GO Transit 2025-2027 ($102,000.00)
				Res 24-572	Award Bid to Cardinal Construction Co. Inc. for Door and Hardware Replacements for Oshkosh Convention Center ($74,450.00)
				Res 24-573	Award Bid to JWC Building Specialties Inc. for Folding Panel Partitions and Accordion Door Replacements for Oshkosh Seniors Center South ($47,141.00)
				Res 24-574	Approve Employee Handbook Updates
				Res 24-575	Approve Submitting Application to Wisconsin Emergency Management for the Pre-Disaster Flood Resilience Grant Program
				Res 24-576	Adopt Updated Lead Service Line Replacement Policy
				Res 24-577	Approve Agreement with Winnebago Lawn & Snow, LLC for 2024/2025 Sidewalk Snow and Ice Removal and Establish Rates for 2024/2025 Sidewalk Snow and Ice Removal
				Res 24-578	Approve Amendment No. 1 to Professional Services Agreement with Jacobs Engineering Group, Inc. for Water Filtration Plant Ozone and SCADA Systems Replacement Project Final Design ($248,095)
				Res 24-579	Approve Special Class "B" Licenses MOTION TO APPROVE CONSENT AGENDA ABOVE

					Motion To Approve Deputy Mayor Karl Buelow
					Second Kris Larson

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
					ITEMS REMOVED FROM CONSENT AGENDA
				Res 24-567	Adopt Oshkosh Area Metropolitan Planning Organization (MPO) Electric Vehicle Readiness Plan

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, DJ Nichols, Jacob Floam No: Paul Esslinger 5 - 1 Passed
					PENDING ORDINANCES
				Ord 24-580	Approve Zone Change from Heavy Industrial District (HI) to Heavy Industrial District with a Planned Development Overlay (HI-PD) at 2875 Atlas Avenue (Plan Commission Recommends Approval)

					Motion To Approve Paul Esslinger
					Second Kris Larson

					AYE: Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 5 - 0 Passed
					NEW ORDINANCES (NOTE: It is anticipated that there will be no formal action taken at this meeting on items marked with an asterisk (*) unless Council formally waives the rules.)
				*Ord 24-581	Cancel December 24, 2024 Council Meeting
				Ord 24-582	Create Temporary Ordinance Prohibiting Alcohol in City Parks (Staff Recommends Waiving the Rules and Adopting on First Reading)
					NEW RESOLUTIONS
				Res 24-583	Amend Approved Designated Outdoor Refreshment Area (DORA) for the Downtown Business Improvement District (BID) Area 2024/2025 to Remove City Park Property and Sidewalk Adjoining Opera House Square Park Council Member Nicholas would like to layover to 11.2/.24 so it will align with ordinance 24-582. Layover To November 27th

					Motion To Approve Paul Esslinger
					Second Deputy Mayor Karl Buelow

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, DJ Nichols, Jacob Floam No: Paul Esslinger 5 - 1 Passed
				Res 24-584	Approve General Development Plan and Specific Implementation Plan for Directional Signage at 2875 Atlas Avenue (Plan Commission Recommends Approval)

					Motion To Approve Paul Esslinger
					Second Kris Larson

					AYE: Mayor Matt Mugerauer, Kris Larson, Paul Esslinger, DJ Nichols, Jacob Floam 5 - 0 Passed
				Res 24-585	Appropriate ARPA Funds for 2024 Projects in Lieu of Issuing Debt

					Motion To Approve Jacob Floam
					Second Deputy Mayor Karl Buelow

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
				Res 24-586	Approve Agreement with Passport Labs, Inc. for Implementation of Parking Enforcement and Parking Permitting Software for the Information Technology Division ($106,840.06)

					Motion To Approve Paul Esslinger
					Second Kris Larson

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
				Res 24-587	Approve Resolution authorizing the issuance of not to exceed $17,415,000 aggregate principal amount of General Obligation Promissory Notes of the City of Oshkosh, Winnebago County, Wisconsin, in such amount, providing details, prescribing the form of note, levying taxes, and authorizing the sale of said notes to the purchaser thereof.

					Motion To Approve Paul Esslinger
					Second Kris Larson

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
				Res 24-588	Approve Resolution authorizing the issuance of not to exceed $5,775,000 aggregate principal amount of Water System Revenue Bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the purpose of completing certain capital projects related to the City’s waterworks system, prescribing details of said bonds and the form of bond, providing for the payment of said bonds and the covenants with respect thereto, authorizing the award of said bonds to the best bidder therefor and related matters.

					Motion To Approve Paul Esslinger
					Second Kris Larson

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
				Res 24-589	Approve Resolution authorizing the issuance of not to exceed $4,330,000 aggregate principal amount of Sewer System Revenue Bonds of the City of Oshkosh, Winnebago County, Wisconsin, for the purpose of completing certain capital projects related to the City’s sewer system, prescribing details of said bonds and the form of bond, providing for the payment of said bonds and the covenants with respect thereto, authorizing the award of said bonds to the best bidder therefor and related matters.

					Motion To Approve Paul Esslinger
					Second Kris Larson

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
				Res 24-590	Adopt the 2025 Annual Budget and Establish the Tax Levy for the City of Oshkosh Council Member Floam stated that because of the 2024 real estate evaluation and the issues that the city faced, we had to approach the budget differently this year. This budget is not perfect, but they have did the best they could with the resources they had.  Floam is looking forward to the future. Council Member Esslinger stated that this is the 13th budget that he has gone over with the city.  This budget had a lot of curveballs, but he feels that with all the obstacles, they have a solid budget.  Deputy Mayor Buelow  is not overly comfortable with this budget. He hopes they did not make a huge deficit for next year’s council.  He is not happy with how the budget ended up, but he is happy with the process that got them here. Council Member Nicholas agrees that this was a difficult budget to work with. Nichols hopes they are not creating problems for next year. He believes bringing in consultants to look at the city's practices and policies is key going into the 2025 budget year. Council Member Larson echoed what all council members said and wanted to add that there was a lot of feedback from the community, and it was great to see so many engaged in this process. Mayor Mugerauer stated he was not excited about how they got to the finished product financially. He also wanted to point out that in his seven budget cycles, this was the most collaborative and intense discussion that council had. He also recognized the hard work that was put in by city staff and department heads to complete this process.

					Motion To Approve Paul Esslinger
					Second Deputy Mayor Karl Buelow

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
				Res 24-591	Approve Financing for the 2025 Capital Improvement Projects

					Motion To Approve Paul Esslinger
					Second Jacob Floam

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
				Res 24-592	Award Bid for Public Works Contract No. 25-07 to Carl Bowers & Sons Construction Company, Inc. for West 15th Avenue Reconstruction ($5,009,935.27)

					Motion To Approve Paul Esslinger
					Second Kris Larson

					AYE: Mayor Matt Mugerauer, Kris Larson, Deputy Mayor Karl Buelow, Paul Esslinger, DJ Nichols, Jacob Floam 6 - 0 Passed
					COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS
					Discussion and Direction to City Manager
					West 7th Avenue Reconstruction Discussion Public Discussion: Lee Faust -  411 W 7th Ave Mr. Faust shows 2 short videos of his father's basement and sump pump footage. Faust says these problems were brought to the city before the sidewalks and streets were poured. He was amazed that the street construction continued.  Faust would have been more than happy if the project was delayed until the problem could have been addressed or potentially dug up.  Faust's father's house and surrounding neighbors continue to have water in their basement. The sump pumps are running every 25 seconds, which has been nonstop since September 19th. Court Lakosh - 9003 Liberty School  Mr Lakosh gave the council a copy of the soil boring logs that were done by the city. The report shows that before the project started, the soil boring elevation of groundwater to where it is wet was 20 feet. The city's report done one year later, at the same point, shows it is 10 ft higher. This shows why there is water in our basement, but the answer we are looking for is how is it getting there. Lakosh states the only change since October 2023 is the major road construction project that has been done. Council members recognize that there is an issue, they understand the frustration these residents are feeling and agree they want to be updated on the monitoring and investigated data found. Director of Public Works, James Rabe and Engineering Division Manager/ City Engineer Just Gierach stated that the Public Works Department is still investigating and working on the issue.  PW staff are meeting with consultants and sharing this information with residents, they are giving weekly updates and background information. PW is seeking the expertise of a hydrologist to help answer some of the questions brought forward.  They will be getting proposals and additional measures to help facilitate the resolution of this situation.  City Manager Rohloff explained that PW is still working with the contractor and seeing the specialized knowledge of a hydrologist would be beneficial.
					2024 Election Recap - Process and Procedures  The City Clerk recognized there were many challenges on election day. High voter turnout and election day registrations played a key part in longer-than-usual lines throughout the city.  The polls processed over 4000 election day registrations. The Clerks Department is analyzing its processes and procedures and has begun to move forward with technology for the next General Election. Also, the need for council to reach out to their constituents to register early and, if they are interested, to become a poll worker. They may do so by registering on MytVote.gov and signing up with their desired party to become poll workers.  By law, the party list of interested poll workers is the first list that must be used when organizing poll workers.  City Clerk Bartlett invites all council members to put on their social media the link to MyVote so constituents can register before election day. Public Comment - Tim Patterson Mr. Patterson stated that he was one of the candidates on the ballot for the 54th assembly. Patterson felt there was a high level of unpreparedness in the clerk's office and the results should have been produced in a timely manner. Mr. Patterson felt the process of the election was handled inefficiently.
					Future Agenda Items, Meetings, and Workshops
					Closed Session (re City Hall), Tuesday, November 26th, after Council meeting
					COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS
					CITY MANAGER ANNOUNCEMENTS & STATEMENTS
					Professional Services Agreement with AECOM for Mill on Main Monitoring Well Abandonment Services ($56,975.00)
					Outstanding Issues
					MOTION TO GO INTO CLOSED SESSION (Room 404, City Hall) The Common Council may convene into closed session pursuant to Section 19.85(1)(c) of the Wisconsin State Statutes to consider employment and compensation of City Manager, a public employee over which the governmental body has jurisdiction or exercises responsibility (specifically, review of candidates for the City Manager recruitment).
					ADJOURN 8:04 p.m.

SUBMITTED BY DIANE BARTLETT, CITY CLERK THE FULL AUDIO RECORDING OF THIS MEETING IS AVAILABLE ON OUR WEBSITE AT:   https://www.oshkoshmedia.org/