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TO: Honorable Mayor and Members of the Common Council FROM: Kelly Nieforth, Director of Community Development DATE: December 10, 2024 SUBJECT: Res 24-679 Approve Professional Service Agreement with Associated Appraisal Consultants, Inc. for Three Year Annual Maintenance for Commercial Assessment Services ($202,500.00)

BACKGROUND

In 2012, the city completed a reorganization of the Assessor’s Division and determined that contracting for commercial assessment services would be more cost-effective for the city. In 2013, Tyler Technologies was hired to provide commercial assessment services on an annual basis. Since 2013, the contract for Tyler Technologies was reviewed every three years and was awarded on an annual basis with the most recent in late 2023. In the fall of 2024, city staff reached out to multiple consultants who are qualified to provide commercial assessment services for municipalities the size of Oshkosh and requested proposals for their services.

ANALYSIS

The scope of services includes annual maintenance of all commercial property assessments. In addition to the annual commercial assessment services needed, city staff also obtained proposals for commercial assessment services from consultants for the 2025 revaluation. The City has selected Associated Appraisal Consultants, Inc. for the 2025 Commercial Assessment Revaluation due to their proven track record of providing quality appraisal services for other Wisconsin municipalities. Beyond the revaluation, City staff recommends entering into a three (3) year agreement for the annual maintenance of commercial assessment services for years 2025, 2026, and 2027 with Associated Appraisal Consultants, Inc. as well. Maintenance is still required during a revaluation year as it is a different scope of work than the revaluation. Maintenance work handles all listings, valuation and processing of appeals in connection with valuation of commercial properties. It entails updating the existing neighborhood delineation for the commercial class properties, gathering and analyzing market value data, and analyzing recent sales data. Associated Appraisal Consultants, Inc. will also perform a sales verification analysis on each sale of a commercial class property. Prior to the Open Book conferences, Associated Appraisal Consultants, Inc. will perform a final analysis on commercial properties and make the proper correlation of values between the cost, market and income approaches to value. Associated Appraisal Consultants, Inc. will provide in-office services weekly or biweekly throughout the year and during Open Book and Board of Review periods. They expect to update 350 commercial property records per year, including completing field visits to measure and verify dimensions, inspecting interiors as needed, and updating property listings.

FISCAL IMPACT

The Professional Service Agreement would cost $202,500 over the planned three years and will be funded within the Assessor’s Division annual operating budget.  The cost will be $65,000 in 2025, $67,500 in 2026 and $70,000 in 2027 for a total of $202,500.

RECOMMENDATION

The City Council approves the professional services agreement with Associated Appraisal Consultants, Inc. for the three-year annual maintenance for commercial assessment services for $202,500.

Attachments RES 24-679 FINAL AAC Revised Contract - Maintenance Services FINAL Exhibits - Maintenance Services V2 - AAC - City of Oshkosh 2025-2027 Assessment Services Proposal

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