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TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager/City Engineer DATE: December 10, 2024 SUBJECT: Res 24-646 Approve Professional Services Agreement for 2025 – 2027 Illicit Discharge Detection and Elimination Outfall Screening and Revisions to the Ongoing Screening Program with Westwood Professional Services, Inc. ($97,130)

BACKGROUND

The Department of Public Works requested a proposal from Westwood Professional Services, Inc. (Westwood) to perform the ongoing storm sewer outfall screening for 2025 – 2027.  The ongoing field screening of storm sewer outfalls is required by the Wisconsin Department of Natural Resources (WDNR) under Wisconsin Administrative Code Section NR 216, and the City’s Municipal Separate Storm Sewer System (MS4) General Permit WI-S050075-3.  The WDNR administers this program in accordance with the United States Environmental Protection Agency Clean Water Act.

ANALYSIS

Westwood was chosen based upon their experience in performing these services for the City of Oshkosh and for other communities within the Fox Valley region.  Westwood performed the initial field screening for the City of Oshkosh in 2009 and has completed the ongoing field screening since then.

FISCAL IMPACT

The cost of these services over the course of the three-year contract is estimated not to exceed $97,130.  Funding for the 2025 services is available in the 2025 Storm Water Utility Operating Budget (Account #05612050-6401/Engineering & Planning-PS – Engineer/Survey/Appraisal).  Funding for future years’ services will be included in the Storm Water Utility Operating Budget for each year.

RECOMMENDATION

Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes.  I have reviewed this agreement and in accordance with Section 12-16 of the Code, I am hereby recommending the Common Council approve the award of this agreement.

Attachments RES 24-646 Westwood 2025-2027 IDDE proposal

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