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TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: December 10, 2024 SUBJECT: Res 24-637 Award Bid to MTI - Mechanical Technologies Inc. for HVAC Improvements for Field Operations Center ($24,158.00)

BACKGROUND

At their September 24, 2024 meeting, the Common Council approved allocating $35,000.00 in remaining ARPA appropriations for HVAC Improvements for offices at the Field Operations Center.  The project scope includes new HVAC thermostats and ducting as part of necessary office renovations.  The City engaged Fox Valley MEP, Inc.  to design the HVAC improvements and provide the bid specifications for the project.

ANALYSIS

Working with Fox Valley MEP, Inc., Field Operations and Facilities Maintenance staff, Purchasing prepared bid specifications for this project.  The bid was advertised in the local newspaper and posted on Demandstar.  Bids were due November 20, 2024.  The bid tab is attached.  The low bid from MTI- Mechanical Technologies Inc. met all the minimum bid requirements.

FISCAL IMPACT

The Common Council allocated $35,000.00 in ARPA appropriations for this project.  With this bid award of $24,158.00 and Fox Valley MEP, Inc.’s design fees of $1,000.00, the total fiscal impact of this bid is approximately $25,158.00.  This project will be charged to A/N#: 02240130 7214 15467 (Buildings & Building Improvements:  ARPA- FOC Office Remodel).  The City’s Facilities Maintenance and Electric Division will use the remaining project funds to purchase materials and supplies to complete the project.

RECOMMENDATION

Purchasing recommends the Common Council award this bid to MTI- Mechanical Technologies Inc. for $24,158.00.

Attachments RES 24-637 Bid Tab HVAC Improvements FOC Offices

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