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TO:
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Honorable Mayor and Members of the Common Council
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FROM:
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Jon Urben, General Services Manager
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DATE:
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December 10, 2024
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| SUBJECT: |
Res 24-642 Approve Cooperative Purchase of Two Truck Chassis from Truck Country of Wisconsin, Inc. and Two Dump Bodies, Plows, Wings, and Tailgate Spreaders from Monroe Truck Equipment for Street Division ($638,053.30) |
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| BACKGROUND |
| The Common Council allocated $610,000.00 in the 2024 CIP for the Street Division to replace two single axle dump trucks with dump body, plow, wing and tailgate spreader. This memo seeks Council approval of the purchase of these units pursuant to the cooperative purchase exception to our purchasing ordinance. The two new units will replace units 40 and 41, both of which have suffered heavy rust and deterioration on their underbodies. The two new units will have upgraded electronics/software to better track salt and brine usage. |
| ANALYSIS |
| Purchasing confirmed Truck Country of Wisconsin, Inc. holds a State of Wisconsin cooperative contract (#505ENT-M23-MDHDCHASSIS-04) for the truck chassis. Additionally, purchasing confirmed Monroe Truck Equipment holds a Sourcewell cooperative contract (##62222-AEB) for the necessary snow and ice equipment for these two units, including dump body, plow, wing and tailgate spreader. By using these cooperative contracts, in total, the city will save approximately $242,701.04 off list price for two units. Purchasing has confirmed these contracts qualify as cooperative purchasing exceptions to our purchasing ordinance. The current units #40 and #41 will be sent to auction. |
| FISCAL IMPACT |
| A total of $610,000.00 was allocated for these units in the 2024 CIP. The total fiscal impact of two single axle dump trucks with dump body, plow, wing and tailgate spreader via the State of Wisconsin and Sourcewell cooperative contract discounts is $638,053.30. This purchase will be charged to A/N#: 03230430 7210 66026 (Motor Vehicles- Single Axle Dump Trucks). Staff has confirmed there are sufficient funds within this account from prior CIP project savings to cover the overage ($28,588.36). |
| RECOMMENDATION |
| Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve these cooperative purchases for two single axle truck chassis from Truck Country of Wisconsin, Inc., 2401 Progress Way, Kaukauna, WI 54130, for $288,849.30 and from Monroe Truck Equipment, 1151 West Main Avenue, De Pere, WI 54115, for $349,204.00. If there are any questions about this purchase, please contact me, Field Operations Manager Ryan Lemke, or Public Works Director James Rabe. |
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