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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

February 25, 2025

SUBJECT:

Cooperative Purchase of One Ton Pickup Truck from Ewald Automotive Group for the Forestry Division ($50,546.00)

BACKGROUND

The Common Council allocated $85,000 in the 2025 CIP for a new one-ton pickup truck for the Forestry Division. The current truck is becoming costly to maintain and uses fuel tanks to fuel other equipment that is no longer necessary. This truck is used for transporting a water tank for watering trees and flowers during the growing season and is used for snow and ice removal operations during the winter.

ANALYSIS

Forestry Division and Field Operations Center staff determined a 2025 Ford Super Duty F-350 XL 4WD Regular Cab would best meet the operational needs of this truck. Purchasing confirmed that Ewald Automotive Group holds a State of Wisconsin cooperative contract (#505ENT-M24-VEHICLES-00) for this truck. Purchasing has confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance. By utilizing this contract, the city will save approximately 10% ($5,829.00) off of the list price.

FISCAL IMPACT

The Common Council allocated $85,000.00 in the 2025 CIP for this truck. Using the cooperative contract noted above, the total fiscal impact of just the truck is $50,546.00. This purchase will be charged to A/N#: 032306230 7210 66007 (Motor Vehicles). Staff will still need to upfit the new truck with a flatbed. The current truck will be taken to auction.

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code, and because this cooperative purchase is in excess of $25,000, I am hereby submitting a report of this purchase to the Common Council. If there are any questions about this purchase, please contact me or Parks Director Ray Maurer.