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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

February 25, 2025

SUBJECT:

Cooperative Purchase of One Ton Pickup Truck from Ewald Automotive Group for the Water Utility Division ($52,744.00)

BACKGROUND

The Common Council allocated $80,000 in the 2025 CIP for a new one-ton pickup truck for the Water Utility Division. The current truck is one of the last compressed natural gas (CNG) trucks still in the fleet and is increasingly difficult to maintain and has multiple rusting areas. This truck is used to pull heavy pieces of equipment, including valve turners, air compressors and the ditch witch. This truck is also used to carry all the parts and supplies for any Water Utility operational needs in the field.

ANALYSIS

Water Utility Division and Field Operations Center staff determined a 2025 Ford Super Duty F-350 XL 4WD Regular Cab would best meet the operational needs of this truck. Purchasing confirmed that Ewald Automotive Group holds a State of Wisconsin cooperative contract (#505ENT-M24-VEHICLES-00) for this truck. Purchasing has confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance. By utilizing this contract, the city will save approximately 10% ($6,066.00) off of the list price.

FISCAL IMPACT

The Common Council allocated $80,000.00 in the 2025 CIP for this truck. Using the cooperative contract noted above, the total fiscal impact of just this truck is $52,744.00. This purchase will be charged to A/N#: 03221810 7210 66012 (Motor Vehicles). Staff will need to upfit the new truck with a toolbox and lighting. The current truck will be taken to auction.

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code, and because this cooperative purchase is in excess of $25,000, I am hereby submitting a report of this purchase to the Common Council. If there are any questions about this purchase, please contact me or Public Works Director James Rabe.