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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

February 25, 2025

SUBJECT:

Cooperative Purchase of Two Zero Turn Mowers from Joe’s Power Center for the Cemetery Division ($27,108.00)

BACKGROUND

The Common Council allocated $42,000 in the 2025 CIP for two new zero turn mowers for the Cemetery Division. The current mowers are worn and require repairs. Additionally, the mower decks are getting weak and creating a safety concern should the mowers hit a rock or hard object. The engines are also becoming less reliable with overheating and oil leak issues. These mowers are used daily during the cutting season for mowing and maintaining turfgrass areas for Riverside Cemetery.

ANALYSIS

Cemetery Division and Field Operations Center staff determined two Scag zero turn mowers would best meet the operational needs for these mowers. Purchasing confirmed that Joe’s Power Center holds a Sourcewell cooperative contract (#031121-SCG) for these mowers. Purchasing has confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance. By utilizing this contract, the city will save approximately 22% ($7,390.00) off of the list price for these two mowers.

FISCAL IMPACT

The Common Council allocated $42,000.00 in the 2025 CIP for these mowers. Using the cooperative contract noted above, the fiscal impact for these mowers is $27,108.00. Staff will need to spend approximately $5,000 to purchase various parts and equipment to complete the new mowers. This purchase will be charged to A/N#: 03230650 7204 66141(Machinery and Equipment). The current mowers will be taken to auction.

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code, and because this cooperative purchase is in excess of $25,000, I am hereby submitting a report of this purchase to the Common Council. If there are any questions about this purchase, please contact me or Parks Director Ray Maurer.