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TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: July 23, 2024 SUBJECT: Res 24-417 Award Bid to Monroe Truck Equipment for Two (2) Stainless Steel Dump Bodies with Hoist and Hydraulics for the Water Distribution Division ($48,065.00)

BACKGROUND

In the 2024 CIP, the Common Council allocated $200,000.00 to purchase two (2) dump trucks with stainless steel dump bodies, hoists and hydraulics.  The dump trucks are used by the Water Distribution Division to haul material to work sites.  These trucks are also used to transport the asphalt hot box used to make temporary pavement patches to road surfaces.  Additionally, in winter months, v-box spreaders are mounted into the trucks to aid in salting operations.  The new units will replace two older dump trucks: #819 is a 2012 Ford dump truck with 34,016 miles with a CNG engine that is underpowered for the needs of this vehicle; and #817 is a 2011 dump truck with 24,436 miles that has a diesel motor with ongoing emissions issues that has forced the unit to be in the shop for repairs for extended periods.  At their July 9, 2024, meeting, the Common Council approved the cooperative purchase of the two truck chassis for $110,656.00.  The purpose of this memo is to award the bid for the dump bodies, hoists and hydraulics that will be installed on both chassis after they are received.

ANALYSIS

Working with the Public Works Mechanics Manager, Purchasing prepared bid specifications for the two (2) stainless steel dump body, hoist and hydraulics to be installed on the truck chassis.  The bid was posted on DemandStar.  Bids were due June 28, 2024.  The bid tab is attached.  Based on the bid review, it was the consensus of staff that the low bid received met the minimum bid requirements.

FISCAL IMPACT

The 2024 CIP allocated a total of $200,000.00 for these new dump trucks, which include truck chassis and stainless steel dump body, hoist and hydraulics.  Both truck chassis were purchased prior for a total of $110,656.00, which combined with the cost of the two (2) stainless steel dump bodies with hoist and hydraulics of $48,065.00, brings the total fiscal impact of both units to $158,721.00.    This project will be charged to A/N# 03221810 7210 66030 (Motor Vehicles- CNG TDNM-AXL DMP TK W/STL DMP BDY).

RECOMMENDATION

Purchasing recommends the Common Council award this bid to Monroe Truck Equipment for $48,065.00.

Attachments Res 24-417 Bid Tab Stainless Steel Dump Body

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