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TO:

Honorable Mayor and Members of the Common Council

FROM:

Mark Rohloff, City Manager

DATE:

August 14, 2024

SUBJECT:

Professional Services Agreement with AECOM for Environmental Services during Geotechnical Subsurface Exploration Project for the 2025 Capital Improvement Projects ($38,845)

BACKGROUND

An agreement for subsurface exploration and geotechnical engineering evaluation services for the 2025 and 2026 Capital Improvement Program (CIP) was being awarded to Professional Service Industries, Inc. (PSI) at the July 23, 2024 Common Council Meeting. In conjunction with the subsurface exploration services to be performed for the 2025 CIP projects by PSI, the Department of Public Works has requested a proposal from AECOM to provide environmental services during the subsurface exploration services. These services are in compliance with the City’s Environmental Services Program.

The intent of the Environmental Services program is to identify subsurface environmental impacts and pre-plan soil and groundwater management prior to awarding the construction projects. This approach of pre-planning for management of impacted material reduces or eliminates future liability; reduces management costs; and reduces/eliminates construction change orders resulting from unanticipated landfill disposal charges, soil and groundwater management, and lost time during construction.

ANALYSIS

AECOM was chosen to provide these services due to their experience in providing these services to the City in the past; and their local office location, which due to its physical closeness to the projects, allows AECOM to provide cost-effective rapid response to the projects.

FISCAL IMPACT

The cost of these services is estimated not to exceed $38,845 and will be split among the Street Paving, Storm Water, Water, Sanitary Sewer, and Property Improvement CIP sections. Funding was budgeted in all five (4) sections of the 2024 CIP (Account #03210410-68XX-XXXXX/Multiple Funds and #03231717-7216-63001/Parking Lot Improvements-Land Improvement-Parking Lot Improvements.

RECOMMENDATION

Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this professional services agreement.

Please contact me if you have any questions concerning this professional services agreement.

Attachments

AECOM 2025 Env Support during Geotech proposal