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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

August 14, 2024

SUBJECT:

Res 24-451 Approve Purchase of Technology Updates from LDV Custom Specialty Vehicles for the Mobile Command & Community Outreach Vehicle for the Police Department ($99,577.00)

BACKGROUND

The Common Council allocated $100,000.00 in the 2024 CIP for technology updates to the Police Department’s Mobile Command & Community Outreach Vehicle. The vehicle is used for special events and is the department’s Incident Command Center for critical incidents. The vehicle is now 10 years old and updates to the vehicle’s technologies are necessary to keep them current and working properly. These updates include computer components, monitors, routing systems and surveillance cameras.

ANALYSIS

Police Department staff secured a proposal from the vehicle’s manufacturer (LDV Custom Specialty Vehicles) to provide the technology updates. LDV custom built the vehicle for the Police Department and to ensure lifetime customer service/warranty, is the sole vendor that can review, identify and make any modifications to the vehicle. Purchasing has confirmed this purchase qualifies as sole source exception to our purchasing ordinance.

FISCAL IMPACT

The total fiscal impact of LDV’s technology updates is $99,577.00. The Common Council allocated $100,000.00 in the 2024 CIP for this purchase. This purchase will be charged to A/N# 02240211 7210 15431 (ARPA - Police - Motor Vehicles).

RECOMMENDATION

Section 12-11 of the Municipal Code provides that, subject to approval of the City Manager, purchases may be made without following a formal competitive bidding process when the purchase is from only one source of supply. In accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this purchase from LDV Custom Specialty Vehicles, 180 Industrial Drive, Burlington, WI, 53105 in the amount of $99,577.00.

Attachments

RES 24-451