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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

August 14, 2024

SUBJECT:

Res 24-455 Approve Cooperative Purchase of Two Dump Truck Chassis from Ewald Automotive Group, LLC for Parks Department ($110,534.50)

BACKGROUND

The Common Council allocated $184,000.00 in the 2024 CIP for the purchase of two dump trucks for the Parks Department. The first new dump truck will replace cemetery van Unit 409 and will be used for hauling materials from excavating and other cemetery duties. Unit 409 is an E150 Ford Econoline that was primarily used to transport inmate crew for cemetery duties, which is no longer necessary. The dump truck will be much more efficient and effective for cemetery duties. The second new dump truck will replace dump truck Unit 412 and will be used for snow removal and equipment/material handling for Parks and Landscape Operations. Unit 412 is fueled by CNG and provides inadequate fuel economy and insufficient power performance for operational efficiency. This memo seeks Council approval of the purchase of the two truck chassis’ for these dump trucks pursuant to the cooperative purchase exception to our purchasing ordinance. Purchasing will be soliciting a bid for the two truck bodies to be installed onto these chassis in the near future.

ANALYSIS

Purchasing confirmed Ewald Automotive Group, LLC holds a State of Wisconsin cooperative contract (#505ENT-M24-VEHICLES-06) for these vehicles. By using the cooperative contracts for these vehicles, the city will save a total of $14,566.00 (11.64%) off list price and secure these vehicles in 2024 dealer allocations, avoiding additional manufacturer delays. Purchasing has confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance.

FISCAL IMPACT

The total fiscal impact of these two truck chassis via the State of Wisconsin cooperative contract is $110,534.50. A total of $184,000.00 was allocated for these dump trucks. This purchase will be charged to A/N# 0224 0610 7210 1531 (Motor Vehicles- ARPA-Loss Rev/CIP/2024). The remaining balance will be used to purchase the truck bodies necessary to complete these units. The vehicles being replaced will be disposed of at auction.

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this cooperative purchase of the vehicles noted above from Ewald Automotive Group, LLC, N48 W36833 E Wisconsin Ave, Oconomowoc, WI 53066, for $110,534.50. If there are any questions about this purchase, please contact me or Parks Director Ray Maurer.

Attachments

Res 24-455