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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

August 14, 2024

SUBJECT:

Res 24-454 Approve Purchase of Holmatro Extrication Tools from Jefferson Fire & Safety for Fire Department ($49,302.10)

BACKGROUND

At their June 25, 2024, meeting (Resolution 24-340), the Common Council allocated an additional $138,225.00 for the purchase of the 2024 Aerial Fire Apparatus. The new truck is expected to be delivered to the Fire Department in August 2024. Fire Department staff have confirmed a portion of these additional funds will be used to outfit the new truck with Holmatro tools and components, which are now standardized on their fire apparatus.

ANALYSIS

Fire Department staff have confirmed Jefferson Fire & Safety is the sole factory authorized source of Holmatro Rescue Equipment for the State of Wisconsin. Fire Department staff secured a proposal from Jefferson Fire & Safety for the Holmatro tools necessary to complete the new fire truck. Purchasing has confirmed this purchase is in accordance with Section 12-11 (sole source/standardization exception) of the Municipal Code.

FISCAL IMPACT

The cost for the Holmatro tools and components from Jefferson Fire &Safety is $49,302.10 and will be charged to A/N#: 0323 0230 7210 66001 (Fire- Apparatus- Engines Pmprs). Finance and the Fire Department have confirmed there are sufficient funds in this account for this purchase.

RECOMMENDATION

Section 12-11 of the Municipal Code provides that, subject to approval of the City Manager, purchases may be made without following a formal competitive bidding process when the purchase is from only one source of supply or when standardization or compatibility is the overriding consideration. In accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this purchase from Jefferson Fire & Safety, 7620 Donna Drive, Middleton, WI 53562 for the amount of $49,302.10.

Attachments

RES 24-454