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TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: August 14, 2024 SUBJECT: Res 24-456 Award Bid to B&P Mechanical Inc. for Seniors Center North Roof Top Unit Replacement for General Services ($49,850.00)

BACKGROUND

The Facilities Maintenance Division works closely with our HVAC consultant to regularly monitor, update and prioritize the annual HVAC replacement schedule for our building’s HVAC equipment.  The 2024 CIP Roofing/HVAC CIP has been allocated $600,000.00.  The rooftop unit on the Seniors Center North building is circa 2002 and, due to its age and condition, is well beyond ASHRAE's (American Society of Heating, Refrigerating and Air-Conditioning Engineers) recommended service life of 15 years.  As such, this unit is a top priority in the HVAC replacement schedule.  The new unit will be more energy efficient, more reliable, and will provide energy savings as new unit efficiencies are required by the International Energy Code v. 2015.  The new unit will have modulated cooling capacity, as opposed to the old unit that did not. The new unit will have a full economizer sequence of operations which will take advantage of using fresh air as opposed to mechanical cooling where the old unit did not. These items alone can result in up to 50% savings on energy costs throughout the year in Wisconsin.  Fox Valley MEP, Inc. was engaged to provide design services, bid specifications and construction oversight for this project. The new unit is expected to be installed by late October of this year.

ANALYSIS

Working with Fox Valley MEP, Inc. and Facilities Maintenance staff, Purchasing prepared bid specifications for this project.  The bid was advertised in the local newspaper and posted on Onvia Demandstar.  Bids were due August 1, 2024.  The bid tab is attached.  The low bid from B&P Mechanical, Inc. met all the minimum bid requirements.

FISCAL IMPACT

The fiscal impact of this bid is $49,850.00.  This bid, added to Fox Valley MEP, Inc’s engineering fee of $8,000.00, brings the total fiscal impact of this project to $57,850.00.  This project will be charged to A/N#: 0323 0130 7214 63035 (Buildings & Building Improvements- HVAC/Roofing Replacement Program).  The 2024 Roofing/HVAC CIP was allocated $600,000.00 and there are sufficient funds in this account for this purchase.

RECOMMENDATION

Purchasing recommends the Common Council award this bid to B&P Mechanical, Inc. for $49,850.00.

Attachments RES 24-456 Bid Tab OSC N RTU 8-14-24

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