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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

August 14, 2024

SUBJECT:

Res 24-452 Approve Cooperative Purchase of Radios and Components from Motorola Solutions, Inc. for Police Department ($82,360.11)

BACKGROUND

At their November 23, 2021, meeting (Resolution 21-583) the Common Council appropriated ARPA funds of $1,889,400.00 to replace police and fire radios planned in the 2022 CIP for specific projects. Since that time, both the Police and Fire Departments have been able to replace and upgrade various necessary radios and components for their systems. The Police Department has identified a need for an additional ten mobile squad radios due to the creation of their one-on-one take-home car program and three additional portable radios for their community service officers (CSO’s) and parking control officers (PCO’s) inventory.

ANALYSIS

Working with the Police Department, Purchasing identified a National Association of State Procurement Officials (NASPO) cooperative contract with Motorola Solutions, Inc. (Contract Number #505-ENT-O16-SAFETYCOMM-05) to acquire radios meeting the needs noted above. Purchasing has confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance.

FISCAL IMPACT

Police and Finance have confirmed there is a fund balance of approximately $83,000.00 in the radio replacement allocation. This cooperative purchase of the radios noted above will have a total fiscal impact of $82,360.11. Utilizing this contract, the city will save approximately 26% ($29,192.55) off list price. Funding for this purchase will be charged to A/N#: 02240211 7212 15131 (Police Radios- ARPA- LOSS REVENUE/CIP- 2021).

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this cooperative purchase from Motorola Solutions, Inc. 1309 E. Algonquin Road, Schaumberg, IL, 60196, for $82,360.11. If there are any questions about this purchase, please contact me or Police Chief Dean Smith.

Attachments

RES 24-452