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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

August 27, 2024

SUBJECT:

Cooperative Purchase of 2024 Zero Turn Rotary Mower from Reinders, Inc. for Parks Department ($68,375.55)

BACKGROUND

In the 2024 CIP the Common Council allocated $85,255.00 for the Parks Department to purchase a new zero turn rotary mower with the polar track system for winter operations. The new unit will replace unit 454 that is a 2013 Toro Groundsmaster. The current unit has 3,572 hours and has incurred maintenance costs and repairs that have exceeded its value for trade and/or auction. This unit serves dual purpose for mowing/mulching and snow removal (sidewalks and trails).

ANALYSIS

Purchasing has confirmed that Reindeers, Inc. holds a Sourcewell cooperative contract for Toro landscape and grounds maintenance equipment (contract #031121-TTC). Utilizing this contract, the city saved approximately 22% ($17,783.35) off list price.

FISCAL IMPACT

Using the cooperative contracts noted above, the total fiscal impact of the mower and required accessories is $68,375.55. The 2024 CIP allocated $85,255.00 for this unit and will be charged to A/N#: 02240610 7204 15431 (Machinery and Equipment- ARPA 2024 Parks).

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and because this cooperative purchase is in excess of $25,000, I am hereby submitting a report of this purchase to the Common Council. If you have any questions about this purchase, please contact me or Parks Director Ray Maurer.