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TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

August 27, 2024

SUBJECT:

Res 24-473 Amend 2024 CIP and Approve Proposal from USA Fire Protection for Fire Suppression System for GO Transit Administration and Garage Facilities ($639,910.00)

BACKGROUND

The current Transit Administration and Garage facility was repurposed in 1980 to accommodate the department’s operational and garage needs. At that time, code did not require the installation of a fire sprinkler system. Now that there are approximately $10,000,000 in federally funded assets in the facility the Federal Transit Administration requires these assets to be protected and current code requires the facility to be sprinklered. As such the city requested proposals from professional firms to install fire sprinklers, alarms, and panels to provide fire protection for the facility. The project was originally budgeted in 2024 CIP for $225,000.00. However; upon further investigation it was determined that the project scope was much more extensive than originally thought as it will involve connecting the fire sprinkler system to the water main in the street with pavement replacement among the additional costs.

ANALYSIS

An RFP for this project was issued on June 14, 2024. The RFP was sent to known fire protection firms and posted on DemandStar. Proposals were due July 11, 2024. While several firms expressed interest in the project, only one firm submitted a proposal. The proposal was evaluated against the stated RFP criteria that included the description of firm/qualifications, project team experience with similar projects, project understanding, ability to meet the project schedule, desired and value-added capability, and budget and fee information. A cross-functional evaluation team of city staff evaluated the proposal and based on the evaluation criteria and process, determined the proposal from USA Fire Projection met or exceeded all the criteria identified in the RFP. In consideration of these factors, staff recommends USA Fire Protection be awarded this project.

FISCAL IMPACT

The total fiscal impact of USA Fire Protection’s cost proposal for this project is $639,910.00. These services will be charged to A/N#: 03221728- 7214- 63014 (Sprinkler/Fire Suppression System). GO Transit secured Federal Transportation Administration/CARES grant funds that will fund this project 100%. The grant revenue account number for this will be 03221728-4208-11107 with an amended budget of $655,000. The difference will be used to accommodate any unanticipated expenses as the project proceeds. There are no local funds required.

The CIP budget amendment is to increase 03221728 7214 63014 (Sprinkler/Fire Suppression System) from $225,000 to $655,000. And also increase the grant revenue account 03221728-4208-11107 from $0 to $655,000.

RECOMMENDATION

Staff recommends that the Common Council amend the 2024 CIP and approve the proposal submitted by USA Fire Protection, 15775 W. Schaefer Ct., New Berlin, WI 53151 for fire sprinklers, fire alarm and panels to provide a fire suppression system for the Transit Administration and Garage Facility for $639,910.00. If you have any questions regarding this recommendation, please contact Transportation Director Collins or me.

Attachments

RES 24-473