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TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager/City Engineer DATE: September 10, 2024 SUBJECT: Res 24-496 Approve Change Order No. 1 (Final) for Public Works Contract No. 23-02 West Lincoln Avenue and McKinley Street Reconstruction / Carl Bowers & Sons Construction Co., Inc.  (-$25,461.79)

BACKGROUND

Change Order No. 1 (Final) for Contract 23-02 is scheduled for consideration by the Common Council at the September 10, 2024 meeting.  The Contract was originally awarded to Carl Bowers & Sons Construction Co., Inc. in February of 2023.  This change order is for additional services requested by the City and to adjust quantities to match the necessary installation in the field.

ANALYSIS

Following is a summary of the significant changes to each section of the Capital Improvement Program (CIP): Street – Final quantities were adjusted to match field conditions. Storm Sewer – Final quantities were adjusted to match field conditions. Sanitary Sewer – Final quantities were adjusted to match field conditions. Water Main – Additional water main fittings and pipe were incorporated at the intersections of West Lincoln Avenue and Wisconsin Street, West Lincoln Avenue and Wright Street, and McKinley Street and Scott Avenue to remove old failed water mains; temporary water main was installed on McKinley Street to maintain service to the residents along McKinley Street; and final quantities were adjusted to match field conditions.  Sidewalk – Final quantities were adjusted to match field conditions. Traffic – Final quantities were adjusted to match field conditions. Transportation – Final quantities were adjusted to match field conditions.

FISCAL IMPACT

Contract Section Change Order Amount Estimated Total Construction Costs CIP Budget Amount Street -$49,357.14 $1,128,561.41 $1,467,100 Storm Sewer -$23,771.37 $1,005,742.78 $1,100,500 Sanitary Sewer -$168.66 $1,012,526.16 $1,029,400 Water Main $66,029.71 $867,871.02 $1,172,700 Sidewalk $3,469.59 $73,136.43 $165,600 Traffic -$21,269.93 $321,464.03 $360,000 Transportation -$393.99 $156,894.99 $200,000 Admin $0.00 $886.51 $6,000 Total -$25,461.79 $4,567,083.33 $5,501,300 Funding for the Street, Storm Sewer, Sanitary Sewer, Water Main, Sidewalk, Traffic, and Transportation portions of this Change Order is in the 2022 and 2023 CIP (Account No. 03210410-6801-04302/Contract Control-Paving-23-02 W Lincoln/McKinley Reconst, 03210410-6802-04204/Contract Control-Sanitary Sewer-23-02 W Lincoln/McKinley Reconst, 03210410-6803-04204/Contract Control-Water Main-23-02 W Lincoln/McKinley Reconst, 03210410-6804-04204/Contract Control-Storm Sewer-23-02 W Lincoln/McKinley Reconst, 03210410-6806-04306/Contract Control-Sidewalk-23-02 W Lincoln/McKinley Reconst, 03210410-6809-04204/Contract Control-Traffic-23-02 W Lincoln/McKinley Reconst, and 02240801-7204-15241/ARPA – Traffic-Machinery & Equipment-ARPA – Infrastruc/CIP -2022).

RECOMMENDATION

I recommend approval of Change Order No. 1 (Final) to Contact No. 23-02 in the amount of -$25,461.79 to Carl Bowers & Sons Construction Co., Inc.

Attachments RES 24-496 Res 24-496 Attachment: Change Order

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