The Oshkosh Public Library’s main server/data equipment closet is currently protected from fire by a water-based sprinkler system, which would be catastrophically damaging to data and equipment if ever deployed.  To correct this issue, staff is recommending a clean agent/inert gas suppression system be installed to protect against fire in this space, as well as the necessary retrofitting of the HVAC and other building systems to accommodate this upgrade.  The Common Council allocated $60,000 in the 2025 CIP for this project.  As most of the equipment in this space is owned and managed by the Winnefox Library System, Winnefox has confirmed they will fund 50% of the total cost of this project. 

Working with Facilities Maintenance and Library staff, Purchasing prepared bid specifications for this project.  The bid was posted on DemandStar.  Bids were due August 19, 2025.  The bid tab is attached.  Based on the bid review, it was the consensus of staff that the sole bid from Ahern Fire Protection met the minimum bid requirements.  The project is expected to be completed before the end of this year.

The total fiscal impact of this bid is $28,160.00.  The 2025 CIP allocated $60,000 for this project.  This purchase will be charged to A/N# 03230130 7214 63114 (Buildings and Buildings Improvement).  The remaining funds in this project will be used for the HVAC/electrical work associated with the installation.  Once the project is complete, the city will invoice Winnefox for 50% of the costs for reimbursement.