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Agenda No. 5.

CITY COUNCIL MEMORANDUM

City Council Meeting:

February 4, 2025

Department:

Purchasing & Asset Management

Subject:

Resolution 25-R-013 - Granting signature authority to the City Manager to enter into and sign certain contracts and documents on behalf of the City (S.Williams/S.Gonzalez/J.Kurz)

BACKGROUND

There appears to be some ambiguity as it relates to signature authority in the City Charter. Section 4.05 of the City Charter states that unless another signatory is otherwise designated by the City Council, the Mayor will sign all official documents such as ordinances, resolutions, conveyances, grant agreements, contracts, and bonds. Section 5.03(k) of the Charter grants the City Manager the authority to sign documents in the name of the City as authorized by the City Council. While most agenda items have explicit language authorizing the City Manager to execute an agreement once approved by Council, this will provide authority in the event that specific language is not included in the resolution.

Additionally, this Council action (resolution) simply seeks to clearly delineate and delegate signature authority. As proposed, the Mayor would continue to sign all ordinances, resolutions, bonds and other documents which they are legally obligated to sign. The City Manager would have signature authority to execute all contracts approved by City Council, as well as, any other type of document or contract provided that the funding for the contract is contained in an approved budget and subject to the monetary limits already established (i.e. procurement contracts less than $50,000, revenue-generating agreements, association agreements, etc.).

This is not a change to current process or procedures; it simply formalizes signatory authority of the City Manager and eliminates any ambiguity. The City Attorney reviewed the resolution and did not identify any potential issues or conflicts.

GOAL

Formalize signatory authority of the City Manager

COMMUNITY BENEFIT

Section 5.03(b) of the Charter grants the City Manager the authority to direct and supervise the administration of all departments, offices and agencies of the City, except as otherwise provided by the Charter or by law. This formal designation of signatory authority will allow the City Manager to effectively conduct City business without undue delay.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 25-R-013

RECOMMENDATION

Approval of Resolution 25-R-013

Attachments

Resolution 25-R-013