Agenda - View Meetings (All) (2527637590)

Agenda No. 3.

CITY COUNCIL MEMORANDUM

City Council Meeting:

April 1, 2025

Department:

Geographic Information Systems

Subject:

Resolution 25-R-036 - Authorizing expenditures with Esri for GIS mapping software renewal (B.James/J.Bluebird/T.McFalls)

BACKGROUND

Environmental Systems Research Institute, Inc. (Esri) is a global provider of geographic information system (GIS) software for both public and private organizations. Since its establishment in 2007, the GIS department has relied on ESRI software for its operations. In 2013, the department began acquiring the software through a three-year Small Municipal and County Government Enterprise Agreement (SGEA), with one-third of the total cost paid each year of the agreement.

GOAL

The GIS Department aims to renew the SGEA Program with Esri for an additional three years, ensuring uninterrupted GIS services for the City.

COMMUNITY BENEFIT

The SGEA Program offers several benefits, including a fixed price for the duration of the agreement, lower unit costs for licensed software, and the flexibility to deploy products as needed without making additional purchases. This program also helps to reduce administrative and procurement expenses. An enterprise package includes additional features that would be more expensive if purchased separately.

SUMMARY OF RECOMMENDED ACTION

Extending the SGEA Program for an additional three years will allow the department to enhance Geographic Information System (GIS) technology across various operational and technical areas within the organization.

FISCAL IMPACT

The cost of a three-year SGEA is $42,200 per year, totaling $126,600 for the entire three-year term. Each payment is due on the effective date of that year. The contract may be terminated before the start of any subsequent year if funding is not secured. Funding for this software is included in the budget.

RECOMMENDATION

Staff recommends approval of Resolution 25-R-036.

Attachments

Resolution 25-R-036 with attachments