Agenda - View Meetings (All) (1367745866)

Agenda No. 7.

CITY COUNCIL MEMORANDUM

City Council Meeting:

April 1, 2025

Department:

Engineering

Subject:

Resolution 25-R-043 - Amending Resolution 25-R-035 authorizing a task order amendment with Halff Associates, Inc. for the Lookout Road Reconstruction Project (B.James/K.Woodlee/J.Nowak)

BACKGROUND

On December 6, 2022, Council passed Resolution 22-R-138 authorizing a not-to-exceed amount of $330,000 for a Task Order with Halff Associates for the design of the Lookout Road Reconstruction project. During the course of the project design, it was identified that some widening was needed at the Schertz Parkway and Lookout Road and Doerr Lane and Lookout Road intersections in order to accommodate left-turn lanes for trucks. Additionally, some widening at the Schertz Parkway and Lookout Road intersection is needed in order to maintain the eastbound right turn lane. Having the left turn lanes and maintaining the eastbound right turn lane at the Schertz Parkway and Lookout Road intersection will allow both intersections to function more efficiently and help reduce the long traffic backups that currently occur during peak travel times. Task Order Addendum #1 for these additional services was approved by Council on 7/11/2023 via Resolution 23-R-56, with a new project NTE amount of $511,000.

As the design of the needed widening was finalized, some additional right-of-way needs were identified at both intersections. The original Task Order for the project did not include right-of-way acquisition services and the cost to provide those services would exceed the originally approved not to exceed amount for the Task Order. As a result, Task Order Addendum #2 was needed in order to add most of the cost of the right-of-way acquisition services to the project. By having Halff Associates perform the right-of-way acquisition services, we will ensure that all applicable State and Federal rules for right-of-way acquisitions will be followed.

Task Order Addendum #2 for easement acquisition services was approved by Council on 3/18/2025 via Resolution 25-R-035, adding $60,320 to the project and increasing the total project NTE to $571,000. However, Resolution 25-R-035 did not include reference to Task Order Addendum #1 and therefore did not accurately reflect the new project NTE amount.

This resolution (25-R-043) simply seeks to amend Resolution 25-R-035 by referencing Task Order Addendum #1 and reflecting the accurate project NTE amount. No additional services or funds are being requested with this agenda item.

GOAL

Amend Resolution 25-R-035 authorizing Task Order Addendum #2 with Halff Associates for the Lookout Road Reconstruction Project.

COMMUNITY BENEFIT

Acquiring additional right-of-way at the Schertz Parkway and Lookout Road and Doerr Lane and Lookout Road intersections will provide additional street width needed to accommodate turn lanes for larger vehicles. While there is currently enough pavement width at both intersections for typical personal vehicles, this area has a lot of truck traffic due to the industrial nature of the area. If the Schertz Parkway and Lookout Road intersection is not widened, then a left turn lane could not be provided on Schertz Parkway and the existing eastbound right turn lane on Lookout Road (from Selma) would need to be eliminated. This would decrease the efficiency of this intersection, causing traffic to back up more than it currently does during peak-hour times. Providing the left turn lane and maintaining the existing right turn lane, will improve the efficiency of the intersection and help reduce traffic backups. Similarly, at the Doerr lane intersection, providing a left turn lane that can accommodate large vehicles (trucks) will also improve the intersection efficiency. Increasing this intersection's efficiency will also help mitigate the additional traffic expected from the current and future development of the Royal Manufacturing Subdivision (both sides of Tejas Way).

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 25-R-043

FISCAL IMPACT

This project, both design and construction, is funded by the Schertz Economic Development Corporation (EDC). EDC previously authorized a not-to-exceed amount of $770,000 for the project design.

Fiscal Impact to Date
Resolution 22-R-138 - approved the Task Order with Halff Associates for the Lookout Road Reconstruction Project with a NTE of $330,000.
Resolution 23-R-56 - approved Task Order Addendum #1 for additional services increasing the total project NTE to $511,000.
Resolution 25-R-035 - approved Task Order Addendum #2 for easement acquisition services increasing the total project NTE to $571,000.

No additional funds are being requested with Resolution 25-R-043.

RECOMMENDATION

Approval of Resolution 25-R-043

Attachments

Resolution 25-R-043 with Attachments

Resolution 25-R-035 (for reference only)